Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Thermoplastic Pavement Marking Material with Ennis Flint Inc. The Division of Traffic Management is the sole user for pavement marking material. Thermoplastic marking materials are used to paint yellow and white roadway striping. The term of the proposed option contract would be approximately three (3) years, expiring 9/30/2029, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on 6/11/2026. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Codes Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ032866). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Ennis Flint Inc., CC# 010135 expires 6/18/2028, All Items, $1.00
Total Estimated Annual Expenditure: $500,000.00, Division of Traffic Management, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to ensure that Thermoplastic Marking Materials are readily available for roadway visibility as the current contract expires on September 30, 2026.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Thermoplastic Marking Materials with Ennis Flint Inc; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00)
Body
WHEREAS, the Thermoplastic Pavement Marking Material UTC will provide for the purchase of yellow and white marking material with a primer used to paint all roads within the City; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on 6/11/2026 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Traffic in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Thermoplastic Marking Materials for roadway visibility so that such services may continue uninterrupted as the current contract expires on September 30, 2026, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Thermoplastic Marking Materials in accordance with Request for Quotation RFQ032866 for a term of approximately three (3) years, expiring 9/31/2029, with the option to renew for one (1) additional year or portion thereof, as follows:
Ennis Flint Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.