Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to accept the SR 161 Corridor Study PID 97169 grant and to execute a grant agreement with the Ohio Department of Transportation. This ordinance also authorizes the Director of Public Service to enter into contract with DLZ Ohio, Inc. in the amount of up to $250,000.00 for the Intersection Improvements - SR 161 Corridor Study project.
This project, also known as FRA-161-11.48 (PID Number 97169), encompasses the Northland area, Community Planning Area (CPA) 06. The scope of services for this project includes completing portions of the Planning and Preliminary Engineering Phases of the Project Development Process (PDP) to develop alternatives for improvements to all intersections, including service road intersections, along Dublin-Granville Road (SR 161) from just east of the I-71 Northbound ramps to and including Cleveland Avenue and resulting in a Feasibility Study. This project is partially funded by the Ohio Department of Transportation.
The Department of Public Service, Office of Support Services, issued a Request for Proposals for the Intersection Improvements - SR 161 Corridor Study contract. The project was formally advertised on the Vendor Services web site from April 24, 2014, to May 15, 2014. The city received eight (8) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on May 23, 2014.
Company Name City/State Majority/MBE/FBE/ASN /PHC
DLZ Ohio, Inc. Worthington, Ohio MBR
Parsons Brinckerhoff Columbus, Ohio PHC
ARCADIS U.S., Inc. Columbus, Ohio PHC
HDR Engineering Columbus, Ohio PHC
Environmental Design Group Columbus, Ohio Majority
M-E/IBI Group Westerville, Ohio Majority
Smart Services, Inc. Columbus, Ohio FBE
TEC Engineering, Inc. Mason, Ohio Majority
DLZ Ohio received the highest score given by the evaluation committee and will be awarded the Intersection Improvements - SR 161 Corridor Study contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio.
2. CONTRACT COMPLIANCE
The contract compliance number for DLZ Ohio is 31-1268980 and expires on 12/2/15.
3. FISCAL IMPACT
This ordinance authorizes the Director of Public Service to accept the SR 161 Corridor Study PID 97169 grant from the Ohio Department of Transportation. This ordinance also authorizes the appropriation and expenditure of those grant funds. Thus, funding for this project is as follows:
$250,000.00 contract amount
$225,000.00 ODOT grant
$25,000.00 DPS share - Street and Highway Bonds Fund (704)
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To authorize the Director of Public Service to accept the SR 161 Corridor Study PID 97169 grant and execute a grant agreement with the Ohio Department of Transportation; to amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the City Auditor to transfer $25,000.00 between funds; to authorize the City Auditor to appropriate $250,000.00 within the Federal-State Highway Engineering Fund; to authorize the Director of Public Service to enter into contract with DLZ Ohio, Inc. for engineering, design, technical, and surveying services in connection with the Intersection Improvements - SR 161 Corridor Study project, also known as FRA-161-11.48 (PID Number 97169); to authorize the expenditure of up to $250,000.00 from the Federal-State Highway Engineering Fund for this contract; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Ohio Department of Transportation has awarded grant funding to the Department of Public Service related to the SR 161 Corridor Study effort; and
WHEREAS, this ordinance authorizes the Director of Public Service to accept the SR 161 Corridor Study PID 97169 grant from the Ohio Department of Transportation and to execute a grant agreement; and
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the Intersection Improvements - SR 161 Corridor Study project; and
WHEREAS, the Department of Public Service, Office of Support Services, issued a Request for Proposals for this project; and
WHEREAS, DLZ Ohio, Inc. submitted a satisfactory proposal and will be awarded the contract for this project; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with DLZ Ohio, Inc. for the provision of engineering and design services described above in the amount of up to $250,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, prosperity, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Service is authorized to accept the SR 161 Corridor Study PID 97169 grant and execute a grant agreement with the Ohio Department of Transportation.
SECTION 2. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this Public Service project:
Fund / Project / Project Name / Current / Change / Amended
704 / 530161-100000 / Roadway Improvements (Voted Carryover) / $956,410 / ($25,000) / $931,410
704 / 530086-100030 / Intersection Improvements - SR 161 Corridor Study (Voted Carryover) / $0 / $25,000 / $25,000
SECTION 3. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, be authorized as follow:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100000 / Roadway Improvements / 06-6600 / 590046 / $25,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530086-100030 / Intersection Improvements - SR 161 Corridor Study / 10-5501 / 748630 / $25,000.00
SECTION 4. That the City Auditor is hereby authorized to transfer cash between the Streets and Highways G.O. Bonds Fund, No. 704, and the Federal-State Highway Engineering Fund, No. 765, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530086-100030 / Intersection Improvements - SR 161 Corridor Study / 10-5501 / 748630 / $25,000.00
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / XXXXXX-XXXXXX (TBD by the Auditor's Office) / SR 161 Corridor Study PID 97169 / 80-0886 / XXXXXX (TBD by the Auditor's Office) / $25,000.00
SECTION 5. That from the unappropriated monies in the Federal-State Highway Engineering Fund, No. 765, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 31, 2014, the sum of $250,000.00 is appropriated for the Department of Public Service as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / XXXXXX-XXXXXX (TBD by the Auditor's Office) / SR 161 Corridor Study PID 97169 / 06-6600 / XXXXXX (TBD by the Auditor's Office) / $250,000.00
SECTION 6. That the Director of Public Service be and is hereby authorized to enter into contract with DLZ Ohio, Inc. for the Intersection Improvements - SR 161 Corridor Study project, also known as FRA-161-11.48 (PID Number 97169) for engineering and design surveying services in an amount of up to $250,000.00.
SECTION 7. That for the purpose of paying the cost of this contract the sum of up to $250,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Federal-State Highway Engineering Fund, No. 765, as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / XXXXXX-XXXXXX (TBD by the Auditor's Office) / SR 161 Corridor Study PID 97169 / 06-6682 / XXXXXX (TBD by the Auditor's Office) / $250,000.00
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.