...Explanation
The Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Whole Tree Wood Chips and Ground Wood Chips for the Division of Sewerage and Drainage, Compost Facility.
The following Purchase Agreement associations require approval by City Council in order for the division to expend more than $100,000.00, per 329.19(g):
Edwards Landclearing Inc., PA001701, expires 11/30/18
Ohio Mulch Supply Inc., PA001708, expires 11/30/18
EMERGENCY DESIGNATION: This legislation is to be considered an emergency measure because without emergency action no less than 37 days will be added to the procurement cycle and the efficient delivery of valuable public services will be slowed.
This General Budget Reservation will be used to provide a bulking agent which is a vital part of the composting process.
SUPPLIERS:
Edwards Landclearing Inc., Vendor #006549, CC #34-1112541 Expires 5/28/17 MAJ
Ohio Mulch Supply Inc., Vendor #004715, CC #31-1120540 Expires 9/30/17 MAJ
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $225,000.00 is budgeted in object class 02 Materials and Supplies and is needed for this purchase. This ordinance is contingent on the passage of the 2017 operating budget, which is Ordinance 2863-2016.
$174,244.86 was spent in 2015
$159,778.25 was spent in 2014
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Whole Tree Wood Chips and Ground Wood Chips with Edwards Landclearing Inc. and Ohio Mulch Supply Inc.; and to authorize the expenditure of $225,000.00 from the Sewerage Operating Fund; and to declare an emergency. ($225,000.00)
Body
WHEREAS, the Purchasing Office established Universal Term Contract Purchase Agreements for Whole Tree Wood Chips and Ground Wood Chips with Edwards Landclearing Inc. (PA001701) and Ohio Mulch Supply Inc. (PA001708); and
WHEREAS, Whole Tree Wood Chips and Ground Wood Chips Purchase Agreement are used to provide a bulking agent which is a vital part of the composting process for the Division of Sewerage and Drainage; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Whole Tree Wood Chips and Ground Wood Chips with Edwards Landclearing, Inc. and Ohio Mulch Supply, Inc. for the preservation of public health, peace, property, safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of Whole Tree Wood Chips and Ground Wood Chips with Edwards Landclearing Inc., 49090 Cooper Foster Park Road, Amherst, OH 44001 and Ohio Mulch Supply Inc., 1600 Universal Road, Columbus, OH 43207.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $225,000.00 or so much thereof as may be needed, be and is hereby authorized in Fund 6100 (Sewerage Operating) in object class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.