Explanation
BACKGROUND: This legislation amends the 2004 Capital Improvements Budget, authorizes the transfer of funds within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund and authorizes the Public Utilities Director to enter into a contract to install a street lighting system using wood poles and overhead lines for Refugee Road from Hamilton Road to Winchester Pike.
The bid opening was advertised in the City Bulletin and six responsive bids were received and opened by the Director of Public Utilities on September 15, 2004. Five bids were from majority business enterprises and one was from a certified emerging female business enterprise. The bids have been evaluated and an award is recommended to U.S. Utility Contractor Co., a certified emerging female business enterprise, as the lowest responsive bid received, in the amount of $153,352.40. Their contract compliance number is 341606689. A bid tabulation is attached.
In addition, approval is requested for the expenditure of $25,410.00 to pay the estimated construction inspection costs to the Transportation Division.
Emergency action is requested in order that the contract may be executed and construction may be started during the 2004 construction season.
FISCAL IMPACT: $110,000 was budgeted in the 2004 CIB for this project. It is necessary to transfer funds within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553 from the miscellaneous street lighting project and Leawood Gardens and Willis Park project for the difference. An amendment to the 2004 CIB is necessary to reflect the transfers and the additional funds made available by a cancellation.
Title
To amend the 2004 Capital Improvements Budget; to authorize the transfer of $69,851.95 within the Voted Street Lighting and Electricity Distribution Improvements Fund; to authorize the Director of Public Utilities to enter into contract with U.S. Utility Contractor Co. to install an overhead street lighting system for Refugee Road from Hamilton Road to Winchester Pike; to authorize payment to the Transportation Division for inspection services provided to the Division of Electricity for said project; to authorize the expenditure $178,762.40 from the Voted Street Lighting and Electricity Distribution Improvements Fund; and to declare an emergency. ($178,762.40)
Body
WHEREAS, it is necessary to amend the 2004 Capital Improvements Budget to reflect the transfer of funds and the additional funding made available through a contract cancellation; and
WHEREAS, bids were received and opened by the Director of Public Utilities on September 15, 2004 to install a street lighting system using wood poles and overhead lines on Refugee Road from Hamilton Road to Winchester Pike; and
WHEREAS, U.S. Utility Contractor Co., submitted the lowest responsive bid for the installation of said street lighting improvements; and
WHEREAS, the Transportation Division has prepared an estimated construction inspection cost for the Refugee Road street lighting improvements;
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Electricity, in that it is immediately necessary to enter into a contract to install street lighting on Refugee Road from Hamilton Road to Winchester Pike for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2004 Capital Improvements Budget is hereby amended as follows:
PUBLIC UTILITIES/ELECTRICITY 60-07
PROJECT CURRENT AMENDED
PROJECT NAME NUMBER CIB CIB
Street Lighting 670003 799,278 740,184
Refugee Road 670623 110,000 179,852
SECTION 2. That the City Auditor be and is hereby authorized to transfer $69,851.95 within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, as follows:
FROM:
PROJECT
PROJECT NAME NUMBER OCA LEVEL 3 AMOUNT
Street Lighting 670003 675017 6625 $59,093.96
Leawood Gardens &
Willis Park 670614 670614 6625 10,757.99
Total $69,851.95
TO:
PROJECT
PROJECT NAME NUMBER OCA LEVEL 3 AMOUNT
Refugee Road 670623 670623 6625 $69,851.95
SECTION 3. That the Director of Public Utilities is hereby authorized to enter into contract for $178,762.40 with U. S. Utility Contractor Co. for the installation of street lighting improvements on Refugee Road from Hamilton Road to Winchester Pike, and to obtain and pay for the services of the Transportation Division for construction inspection services as may be required for said project
SECTION 4. That the expenditure of $178,762.40, or so much thereof as may be needed for street lighting improvements on Refugee Road from Hamilton Road to Winchester Pike, be and is hereby authorized from the Voted 1999 Street Lighting and Electricity Distribution Improvements Fund No. 553, Division of Electricity, Dept./Div. No. 60-07, Refugee Road Street Lighting Project 670623, OCA 670623, Object Level Three 6625.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall tae effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.