Explanation
Need: The Fire Division has a need to purchase nine (9) Emergency Medical Services (EMS) vehicles (medics) to replace aging apparatus in the Division's current fleet. This legislation authorizes the Director of Finance and Management to issue purchase orders for EMS vehicles from an existing Universal Term Contracts (UTC) established by the Purchasing Office with Horton Emergency Vehicles.
This ordinance also authorizes the appropriation and transfer of $2,009,732.40 from the Special Income Tax Fund to the Public Safety Voted Bonds Fund
.
Bid Information: Universal Term Contracts exists for this purchase with Horton Emergency Vehicles for EMS vehicles.
Contract Compliance: Horton Emergency Vehicles #352018529.
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds, and immediate purchase of these units, and to take advantage of the current UTC contract.
FISCAL IMPACT: This ordinance authorizes an expenditure of $2,009,732.40 from the Safety Voted Bond funds for the purchase of nine (9) EMS vehicles from a UTC established with Horton Emergency vehicles. The Division of Fire budgeted $6 million for the purchase of apparatus from the 2010 Capital Improvements Budget (CIB). However, bonds have yet to be sold for the purchase of these medics, necessitating a certification of $2,009,732.40 against the Special Income Tax Fund. Upon sale of bonds, these funds will be reimbursed to the SIT.
Title
To authorize and direct the Director of Finance and Management to issue a purchase order for EMS vehicles for the Division of Fire from an existing Universal Term Contract with Horton Emergency Vehicles, to authorize and direct the City Auditor to appropriate and transfer $2,009,732.40 from the Special Income Tax Fund to the Public Safety Voted Bond Fund; to authorize the City Auditor to appropriate $2,009,732.40 within the Safety Voted Bond Fund; to authorize the expenditure of $2,009,732.40 from the Safety Bond Fund; and to declare an emergency. ($2,009,732.40)
Body
WHEREAS, the Fire Division has an immediate need to purchase EMS vehicles; and
WHEREAS, a Universal Term Contract was established by the Purchasing Office for these purchases; and
WHEREAS, it is necessary to transfer funds from the Special Income Tax Fund to this project; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations which the City will issue to finance the purchase of these pieces of apparatus is presently expected not to exceed $2,009,732.40; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended) with respect to the project described in this ordinance (the "Project");
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, in that it is necessary to purchase said medics to take advantage of the pricing available in the current UTC contract, and for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director is hereby authorized and directed to issue a purchase order to Horton Emergency Vehicles for the purchase of nine (9) EMS vehicles from an existing UTC contract established by the purchasing office for such purpose with Horton Emergency Vehicles.
SECTION 2. The sum of $2,009,732.40 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the Public Safety Voted Bond Funds 701, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 4. That the amount of $2,009,732.40 is hereby transferred and appropriated to The Division of Fire, 30-04, Fund 701, Fire Apparatus Replacement- Medics- 340101-100002, Object Level One 06, Object Level Three Code 6652, OCA Code 713402.
SECTION 5. That upon obtaining other funds for purchase of Fire Apparatus-Medics, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 2.
SECTION 6. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2, above.
SECTION 7. That the City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $2,009,732.40 (the "Obligations").
The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of the Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.
SECTION 8. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 9. That the expenditure of $2,009,732.40, or so much thereof as may be necessary, be and is hereby authorized from the Fire Division's Safety Bond Fund, Fund 701, Division of Fire No. 3004, Object Level One 06, Object Level Three 6652, OCA 713402, Project #340101-100002 Fire Apparatus Replacement-Medics.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.