Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification of an existing contract, EL006516, with the Paul Peterson Company for traffic control services. The Division of Power and Water (Power) maintains the freeway lighting within the City of Columbus and requires traffic control services to provide single lane closures on the median lanes in both directions on the freeway system to allow for City employees to replace lighting equipment.
Amount of additional funds to be expended: $60,000.00
Reasons additional goods/services could not be foreseen: This is a planned modification to provide funding for services needed through the term of the contract.
Reasons other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible bid received and opened on July 12, 2006, SA002084. The contract provides for services from October 1, 2006 through September 30, 2008, however, funds must be certified during each fiscal year. It is necessary to increase funding in order that services may continue through the term of the contract.
How cost of modification was determined: The cost is based upon the estimated needs at the rates in the existing contract.
Contract Compliance Number: 310868875, Expiration: 5/23/09
The Paul Peterson Company does not have MBE/FBE status.
Emergency action is necessary in order that funds may be made available for traffic control services to avoid any interruption in freeway street lighting maintenance activities.
FISCAL IMPACT: There is sufficient budget authority in Object Level One 03 within the Electricity Operating Fund for this expenditure. $20,000 was spent in 2005 and $59,290 was spent in 2007 for this service.
Title
To authorize the Director of Public Utilities to execute a planned modification of an existing contract with the Paul Peterson Company to obtain traffic control services for the Division of Power and Water; to authorize the expenditure of $60,000.00 from the Electricity Operating Fund; and to declare an emergency. ($60,000.00)
Body
WHEREAS, the Division of Power and Water (Power) maintains freeway lighting within the City of Columbus and requires traffic control services for lane closures on the freeway system while City employees replace lighting equipment; and
WHEREAS, Contract EL006516 was authorized by Ordinance No. 1636-2006, as passed by Columbus City Council on October 16, 2006, for purposes of authorizing the Director of Public Utilities to enter into a contract for traffic control services with the Paul Peterson Company for the Division of Power and Water; and
WHEREAS, it is necessary to modify the subject contract in order to provide additional funding for traffic control services; and
WHEREAS, it is necessary for City Council to approve the aforementioned necessary expenditure for the Electricity Operating fund; and
WHEREAS, funds in the current contract are almost depleted, emergency action is necessary in order to retain the required services without interruption of freeway lighting maintenance activities; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, in that it is immediately necessary to authorize the Director of Public Utilities to modify and increase the existing contract for traffic control services for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to execute a planned modification, to increase an existing contract with Paul Peterson Company, EL006516, by an amount of $60,000.00 for traffic control services for the Division of Power and Water (Power).
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That to pay the cost of the aforesaid contract modification, the expenditure of $60,000.00, or so much thereof as may be needed, is hereby authorized from the Division of Power and Water, Division No. 60-07, Electricity Operating Fund No. 550, OCA Code 606723, Object Level Three 3336.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.