Explanation
BACKGROUND: To establish three (3) UTC contracts for the purchase of Paint and Paint Supplies for Various City Agencies. The term of the proposed option contracts will be for approximately two (2) years, expiring October 30, 2009. The Purchasing Office opened formal bids on September 20, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002608) Twenty Five (25) bids were solicited (M1A:1)(F1:2); Three (3) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
PPG Architectural Finishes. CC#251612585 (expires October 1, 2009), $1.00.
The Sherwin Williams Company. CC#340526850 (expires September 9, 2008), $1.00.
See-Bee Distributing. CC#341595736 (expires September 19, 2009), $1.00.
Total Estimated Annual Expenditure: $70,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. Various Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into three (3) contracts for the option to purchase Paint and Paint Supplies from PPG Architectural Finishes, The Sherwin Williams Company and See-Bee Distributing to authorize the expenditure of three (3) dollars to establish the UTC contracts, and to declare an emergency ($3.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 20, 2007 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, these Paint and Paint Supplies are necessary for a variety of construction and repair needs and for the continued health and well being of the citizens of Columbus, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Various Agencies in that it is immediately necessary to enter into a contract(s) for an option to purchase Paint and Paint Supplies, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract(s) for an option to purchase Paint and Paint Supplies in accordance with Solicitation No. SA002608 as follows:
PPG Architectural Finishes: Group 1, Standard Paints: and Group 3, Specialty Paints Amount: $1.00
The Sherwin Williams Company: Group 2, Tint Bases/Colorants Amount: $1.00
See-Bee Distributing: Group 4, Brushes: Group 5, Rollers & Covers: and Group 6, Supplies & Accessories Amount: $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.