Explanation
The Transportation Division is responsible for snow and ice control and removal on the City's roadway system. Rock salt is used in this operation. Formal competitive bids were solicited and received and the Purchasing Office is establishing a citywide universal term contract (UTC) with American Rock Salt Company, LLC (CC No. 16-1516458 expiring April 23, 2005), at a price of $35.26/ton (piled). It is necessary to establish a purchase order to enable the Transportation Division to purchase rock salt for the upcoming winter season. This ordinance authorizes the Finance Director to issue a purchase order for the purchase of rock salt for the Transportation Division in the amount of $600,000.00. This purchase is intended to provide for salt through the end of 2003/beginning of 2004. It may be necessary to augment this authorization with additional purchase authorizations early next year using 2004 appropriation authority.
The City applied for and received $307,340.00 as reimbursement for extraordinary winter storm-related expenses from the Federal Emergency Management Agency (FEMA) of which $296,583.10 will accrue to the Transportation Division. These funds were deposited in the General Government Grant Fund and, subsequent to being appropriated within this ordinance, are available to pay for future snow and ice control expenses. The balance of the $600,000.00 ($303,416.90) is available in the Municipal Motor Vehicle License Tax Fund from cancellation of $124,201.03 in prior year encumbrances which must be reappropriated and the transfer of $171,564.00 in current year funds between Object Level One appropriation codes --this ordinance accomplishes both. The final funding element is $7,651.87 that is currently appropriated within the Fund and is available within the correct appropriation code. The Division spent $1,826,602.94 during the winter of 2002-2003 and $900,000.00 in 2001-2002 for rock salt.
Emergency action is requested to assure an uninterrupted supply of this critical commodity and to make certain that ample supply is available through the end of 2003.
Title
To appropriate $296,583.10 and $124,201.03 within the General Government Grant Fund and the Municipal Motor Vehicle License Tax Fund, respectively; to authorize the transfer of $171,564.00 between appropriation codes; to authorize the Finance Director to establish a purchase order with American Rock Salt Company, LLC, in the amount of $600,000.00 for the purchase of rock salt in accordance with the terms and conditions of a citywide universal term contract for the Transportation Division; to authorize the expenditure of $600,000.00 from the General Government Grant Fund ($296,583.10) and the Municipal Motor Vehicle License Tax Fund ($303,416.90) and to declare an emergency. ($600,000.00)
Body
WHEREAS, the Transportation Division is responsible for snow and ice control and removal on the City's roadway system; and
WHEREAS, rock salt is used in this operation; and
WHEREAS, bidding and establishing a purchase order now enables the City to take advantage of favorable pricing for rock salt; and
WHEREAS, the Purchasing Office is establishing a citywide universal term contract with American Rock Salt Company, LLC, for the purchase of rock salt as a result of the formal competitive bidding process; and
WHEREAS, the City applied for and received $307,340.00 as reimbursement for extraordinary winter storm-related expenses from the Federal Emergency Management Agency (FEMA) of which $296,583.10 will accrue to the Transportation Division; and
WHEREAS, these funds were deposited in the General Government Grant Fund and subsequent to being appropriated within this ordinance are available to pay for future snow and ice control expenses; and.
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to appropriate these funds and to authorize the Finance Director to establish a purchase order for the purchase of rock salt, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $296,583.10 be and hereby is appropriated from the unappropriated balance of the General Government Grant Fund, Fund 220, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2003, to the Transportation Division, Department No. 59-09, Object Level One Code 02, Object Level Three Code 2192, OCA Code 593005 and Grant 593005.
SECTION 2. That the sum of $124,201.03 be and hereby is appropriated from the unappropriated balance of the Municipal Motor Vehicle License Tax Fund, Fund 266, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2003, to the Transportation Division, Department No. 59-09, Object Level One Code 02, Object Level Three Code 2192 and OCA Code 599115.
SECTION 3. That the transfer of monies between Object Level One appropriation codes within the Municipal Motor Vehicle License Tax Fund, Fund 266, be and hereby is authorized as follows:
TRANSFER FROM:
Object Level One Code 03, Object Level Three Code 3375, OCA Code 599115, $121,564.00
Object Level One Code 06, Object Level Three Code 6631, OCA Code 599115, $50,000.00
Total Transfer From: $171,564.00
TRANSFER TO:
Object Level One Code 02, Object Level Three Code 2192, OCA Code 599115, $171,564.00
Total Transfer To: $171,564.00
SECTION 4. That the Finance Director is hereby authorized to establish a purchase order with American Rock Salt Company, LLC, P. O. Box 190, Mt. Morris, NY 14510 for $600,000.00 for the purchase of rock salt for the Transportation Division, in accordance with the specifications of the citywide universal term contract.
SECTION 5. That the expenditure of $600,000.00, or so much thereof as may be needed, is hereby authorized from the General Government Grant Fund, Fund 220, Object Level One Code 02, Object Level Three Code 2192, OCA Code 593005 and Grant 593005 ($296,583.10) and the Municipal Motor Vehicle License Tax Fund, Fund 266, Department No. 59-09, Object Level One Code 02, Object Level Three Code 2192, OCA Code 599115 ($303,416.90) for the purchase of rock salt.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.