Explanation
BACKGROUND: As a result of a Request For Proposal process in accordance with Section 329.14 of the Columbus City Codes, two vision insurance bid responses were reviewed by the City's Evaluation Committee, comprised of five members. Each proposal was evaluated on the following criteria as required by section 329.14: competency to perform, quality and feasibility of the offerors technical proposal, ability to perform the required service competently, past performance, and the cost structure of the proposal. Vision Service Plan is recommended as the vision plan administrator with an administrative rate of $1.02 per employee per month guaranteed for three years. The contract is renewable annually with a two year renewal option. Vision Service Plan can duplicate negotiated benefits at the quoted rate.
Contract compliance number is 31-0725743.
To maintain insurance programs in accordance with the negotiated labor contracts, additional funding of the vision insurance program is necessary to insure continuation of employee insurance coverage. Cost estimates were based on 2006-07 trust fund expenditures using a three year average of actual city utilization, expected changes due to union negotiations, as well as input from insurance carriers.
Title
To authorize the Director of Human Resources to enter into a contract with Vision Service Plan to to provide vision insurance; to authorize the appropriation and expenditure of $1,186,500.00 for vision plan administration services from February 1, 2008 through January 31, 2009; and to declare an emergency. ($1,186,500.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to enter into a contract with Vision Service Plan to provide all eligible employees vision insurance from February 1, 2008 through January 31, 2009; and
WHEREAS, it is necessary to authorize the appropriation and expenditure of up to $1,186,500.00 or so much thereof as may be necessary to pay contract costs for vision insurance services; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is necessary to enter into a contract and to pay the associated contract costs and to maintain uninterrupted coverage for the preservation of the public health, peace, property, safety and welfare;
Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Human Resources Director is hereby authorized to enter into a contract with Vision Service Plan to provide vision insurance to all eligible employees from February 1, 2008 through January 31, 2009.
SECTION 2. That the appropriation and expenditure of up to $1,186,500.00 or so much thereof as may be necessary for coverage from the Employee Benefits Fund 502, Department of Human Resources, is hereby authorized and directed: Division No. 46-01, OL1 3, OL3 3362, OCA 461001, Subfund 204, Amount $93,024.00; and Division No. 46-01, OL1 3, OL3 3363, OCA 461001, Subfund 204, Amount $1,093,476.00.
See attachment: 0122-2008 vision appropriation attachment
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage, if the Mayor neither approves nor vetoes the same.