Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Finance and Management to enter into a contract with Ace Truck Body, Inc. for the purchase and installation of snow and lighting equipment on five (5) city supplied trucks for the Department of Public Service. This equipment will be used by the Division of Infrastructure Management to clear snow from City of Columbus streets and public right of way.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ025047). Registered vendors were solicited and two (2) bids were received. After reviewing the bids, the Division of Infrastructure recommends an award be made to Ace Truck Body, Inc. in the amount of $94,975.00 as the responsive, responsible, best, and lowest bidder.
Company Name Bid Amount City/State Majority/MBE/FBE
Rose K Erich $99,645.00 Dayton, OH Majority
Ace Truck Body, Inc. $94,975.00 Grove City, OH Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Ace Truck Body, Inc.
2. CONTRACT COMPLIANCE:
Ace Truck Body, Inc. contract compliance number is CC004484 and expires 9/07/2023.
3. FISCAL IMPACT: Funding for this purchase was budgeted and is available within the Street Construction Maintenance and Repair Fund (2265).
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
These expenditures are being made for equipment and as such do not require M/WBE goals to be established.
5. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the snow and lighting equipment can be purchased and installed and be available for winter operations before the winter season begins.
Title
To authorize the Director of the Department of Finance and Management to establish a contract with Ace Truck Body, Inc. for the purchase and installation of snow and lighting equipment for the Division of Infrastructure Management; to authorize the expenditure of $94,975.00 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($94,975.00).
Body
WHEREAS, the Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ025047); and
WHEREAS, the Division of Infrastructure Management recommends an award be made to the responsive, responsible and best bidder, Ace Truck Body, Inc.; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into a contract with Ace Truck Body, Inc. for the purchase and installation of snow plow equipment in the amount of up to $94,975.00; and
WHEREAS, these expenditures are being made for equipment and as such do not require M/WBE goals to be established; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Ace Truck Body, Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ025047 on file in the Purchasing Office, so that the snow plows will be available for winter operations thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Ace Truck Body, Inc. for the purchase and installation of snow plow equipment for the Division of Infrastructure Management in accordance with RFQ025047 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $94,975.00, or as much thereof as may be needed, is hereby authorized in Fund 2265, the Street Construction Maintenance and Repair Fund, Dept-Div 5911 (Division of Infrastructure Management) in Object Class 06 (Equipment) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.