Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to execute a three-year agreement with the Short North Special Improvement District of Columbus, Inc. for the design, production, and distribution of communications materials such as flyers, signs, websites and related services to inform the public about public parking availability, locations, and policies in the Short North.
Under the terms of this agreement, the City of Columbus will reimburse the Short North Special Improvement District of Columbus, Inc. up to $3,825.00 per year from 2014 through 2016, which shall be paid from a $75.00 annual permit parking surcharge to be collected from Short North employees of businesses between High Street, Pearl Street, Hubbard Avenue and Russell Street allowed to purchase parking permits in Permit Area I, as proposed by the Short North Parking Working Group on November 8, 2013, as recommended for implementation by the Transportation and Pedestrian Commission on November 12, 2013, and as updated and recommended by an approved motion of the Short North Parking Working Group on December 6, 2013, pending Transportation and Pedestrian Commission approval of a parking petition that would allow these permits to be issued within its boundaries.
The City agrees to reimburse the Short North Special Improvement District, Inc. for actual costs associated with the procurement, design, production, and distribution of communications materials and related services to inform the public about public parking in the Short North up to $3,825.00 per year. The materials and related services to be procured, designed, produced, and distributed on behalf of the City by the Short North Special Improvement District, Inc. will be subject to the review and approval by the City.
This agreement shall be in effect until December 31, 2016, at which time the terms of the agreement shall be renegotiated.
2. CONTRACT COMPLIANCE
The Short North Special Improvement District of Columbus, Inc. contract compliance number is 31-1586782 and is a nonprofit organization
3. EMERGENCY DESIGNATION.
Emergency action is requested to allow the City to enter into a three year agreement with the Short North Special Improvement District, Inc. so that this agreement can be executed in a timely manner so that communications about public parking availability, locations, and policies in the Short North can start immediately thereafter.
4. FISCAL IMPACT
The funds associated with this agreement have been identified and are available within the Department of Public Service, the Division of Mobility Options (Fund 10, OCA 590195, OL1:3, OL3:3337).
The parking permit surcharge collected in conjunction with this agreement will be deposited into the General Fund (Fund 10, OCA 590195, OL3: 0055).
Title
To authorize the Director of Public Service to execute a three year agreement with the Short North Special Improvement District (SID) of Columbus, Inc. for the design, production, and distribution of communications materials such as flyers, signs, and various services to inform the public about public parking availability, locations, and policies in the Short North; to authorize the expenditure of up to $3,825.00 from the General Fund for the Division of Mobility Options; parking permit surcharge collected will be deposited into the General Fund; and to declare an emergency. ($3,825.00)
Body
WHEREAS, on November 8, 2013, the Short North Parking Working Group recommended a $75.00 annual permit parking surcharge to be collected from Short North employees of businesses between High Street, Pearl Street, Hubbard Avenue and Russell Street allowed to purchase parking permits in Permit Area I, effective on permits purchased after January 1, 2014, for the design, production, and distribution of communications materials such as flyers, signs, websites and related services to inform the public about public parking availability, locations, and policies in the Short North; and
WHEREAS, on November 12, 2013, the Short North Parking Working Group's recommendation was recommended for approval by the Transportation and Pedestrian Commission; and
WHEREAS, on December 6, 2013, the Short North Parking Working Group's recommendation was updated and recommended, pending Transportation and Pedestrian Commission approval of a parking petition that would allow these permits to be issued within its boundaries, and
WHEREAS, the Director of Public Service seeks authorization to execute a three-year agreement with the Short North Special Improvement District of Columbus, Inc. for the design, production, and distribution of communications materials such as flyers, signs, websites and related services to inform the public about public parking availability, locations, and policies in the Short North with the reimbursement to the Short North Special Improvement District of Columbus, Inc. being funded by a $75.00 annual permit parking surcharge to employees of businesses between High Street, Pearl Street, Hubbard Avenue and Russell Street; and
WHEREAS, funds in the amount of $3,825.00 are available for this agreement in the General Fund for the Division of Mobility Options in the Department of Public Service; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service so that this agreement can be executed in a timely manner so that communications about public parking availability, locations, and policies in the Short North can start immediately thereafter, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to execute a three year agreement with the Short North Special Improvement District of Columbus, Inc. for the design, production, and distribution of communications materials such as flyers, signs, and websites to inform the public about public parking availability, locations, and policies in the Short North.
SECTION 2. That the expenditure of $3,825.00 is hereby authorized for the above described contract for the Division of Mobility Options, 59-10 as follows:
Dept.-Div. / Fund / Fund Name / OCA / O.L. 01-03 Codes/Amount
59-10 / 10 / General Fund / 590195 / 03-3337 / $3,825.00
SECTION 3. That the Department of Public Service estimates it shall receive an additional $75.00 surcharge for up to 51 Permit Area I parking permits for employees of businesses between High Street, Pearl Street, Hubbard Avenue and Russell Street in years 2014-2016, estimated to be $3,825.00 annually, and deposited into the General Fund (Fund 10, OCA 590195, OL3: 0055).
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.