Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Safety, to renew an agreement with Asysco, Inc for software licensing, maintenance and support services for the criminal history system. The original agreement (EL014042) was authorized by ordinance 0326-2013 <tel:0326-2013>, passed March 4, 2013, in award of solicitation SA004601. That agreement included four (4) options to renew annual software licensing, maintenance and support, and this ordinance will authorize the first of four renewals. The term of the renewal will be from March 15, 2014 to March 14, 2015, and will provide service at a pro-rated cost of $10,821.42, which includes $7,214.28 for a software license fee and $3,607.14 for software maintenance and support. The criminal history system is currently licensed and supported for one year through October 6, 2014, as system go-live was October 7, 2013. This renewal will continue the licensing and support from October 7, 2014 through March 14, 2015, co-terming the license and support with the original contract date. The normal cost of annual licensing and support is $25,000.00.
EMERGENCY DESIGNATION:
Emergency action is requested to expedite authorization of this contract in order to initiate services from the supplier at the prices proposed.
CONTRACT COMPLIANCE:
Vendor Name: Asysco, Inc. F.I.D.#/C.C.#: 73 - 1626119 <tel:73 - 1626119> Expiration Date: 09/24/2014
FISCAL IMPACT:
In 2013, funding in the amount of $250,000.00 was expended with Asysco, Inc. for software licensing, professional services, as well as maintenance and support services for the criminal history system. Passage of this 2014 ordinance will authorize the expenditure of $10,821.42, for the annual renewal of software licensing, maintenance and support services for the criminal history system. The funding is available within the Department of Technology, Internal Service Fund. With this renewal the aggregate contract total amount is of $260,821.42.
Title
To authorize the Director of the Department of Technology (DoT), on behalf of the Department of Public Safety, to renew an agreement with Asysco, Inc for software licensing, maintenance and support services for the criminal history system; to authorize the expenditure of $10,821.42 from the Department of Technology, Internal Service Fund; and to declare an emergency. ($10,821.42)
Body
WHEREAS, this legislation will authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, to renew an agreement with Asysco, Inc. for software licensing, maintenance and support services for the criminal history system; and
WHEREAS, the original agreement (EL014042) was authorized by ordinance 0326-2013 <tel:0326-2013>, passed March 4, 2013, in award of solicitation SA004601. That agreement included four (4) options to renew annual software licensing, maintenance and support, and this ordinance will authorize the first of four renewals; and
WHEREAS, the term of the renewal will be from March 15, 2014 to March 14, 2015, and will provide service at a pro-rated cost of $10,821.42, which includes $7,214.28 for a software license fee and $3,607.14 for software maintenance and support. The criminal history system is currently licensed and supported for one year through October 6, 2014, as system go-live was October 7, 2013. This renewal will continue the licensing and support from October 7, 2014 through March 14, 2015, co-terming the license and support with the original contract date; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary for the Director of the Department of Technology, on behalf of the Department of Public Safety, to renew an agreement with Asysco, Inc., for software licensing, maintenance and support for the criminal history system, for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology (DoT), on behalf of the Department of Public Safety, be and is hereby authorized to renew an agreement with with Asysco, Inc. for software licensing, maintenance and support services for the criminal history system. The term of the renewal will be from March 15, 2014 to March 14, 2015, and will provide service at a pro-rated cost of $10,821.42, which includes $7,214.28 for a software license fee and $3,607.14 for software maintenance and support. The criminal history system is currently licensed and supported for one year through October 6, 2014, as system go-live was October 7, 2013. This renewal will continue the licensing and support from October 7, 2014 through March 14, 2015, co-terming the license and support with the original contract date.
SECTION 2: That the expenditure of $10,821.42 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div. 47-01| Fund 514| Sub-fund: 010| OCA Code: 300347| Obj. Level 1: 03| Obj. Level 3: 3358| Amount: $7,214.28|
Dept./Div. 47-01| Fund 514| Sub-fund: 010| OCA Code: 300347| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $3,607.14|
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.