Explanation
BACKGROUND: In January 2014, the Central Safety Building located at 120 Marconi Boulevard experienced extensive damage due to water infiltration caused by plumbing that lost structural integrity due to inclement weather and historically low temperatures. The repair of resulting damage was addressed through the issuance of Mayor's Emergency Letters dated January 8 and January 27, 2014 respectively. Pursuant to the authority granted by the Mayor's Emergency Letters, the Finance and Management Department contracted with Miles McClellan Construction Co. Inc. for various restoration and emergency repair services at the Central Safety Building.
During the course of this project it has become obvious that spaces adjacent to the water-damaged areas should remain consistent in terms of final appearance, layout, and structure. As such, the Finance and Management Department has determined that two hundred thirty-five thousand ($235,000) in additional capital infrastructure renovations are needed at the Central Safety Building. Since Miles McClellan has provided the restoration and emergency repair services related to the water infiltration damage, this ordinance authorizes Finance and Management Department to enter into contract with this same firm for the renovation of adjacent areas. This will ensure that the materials, services, and project timeline remain consistent thus ensuring continuity and expediting overall project completion time. This ordinance also waives the competitive bidding provisions of Columbus City Code to ensure that needed renovation services can be supplied immediately at the Central Safety Building. Funding for these expenditures will come from the Public Safety G.O. Bonds Fund.
Emergency action is requested so that the Finance and Management Department can address emergency renovations to this critical capital asset.
Miles McClellan Construction Co. Inc. Contract Compliance No. 31-0987415, expiration date March 31, 2015.
Fiscal Impact: Funding is available for this project within the 2014 Capital Improvement Budget, Public Safety G.O. Bonds Fund.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer $235,000.00 between projects within the Public Safety G.O. Bonds Fund; to authorize the Finance and Management Director to enter into contract with Miles McClellan Construction Co. Inc. to provide capital renovation services at the Central Safety Building; to waive the competitive bidding provisions of the Columbus City Codes, 1959; to authorize the expenditure of $235,000.00 from the Public Safety G.O. Bonds Fund; and to declare an emergency. ($235,000.00)
Body
WHEREAS, various capital renovations are needed at the Central Safety Building in spaces adjacent to areas impacted by the January 2014 water infiltration emergency; and
WHEREAS, these capital renovations involve items such as, but not limited to, labor, materials, painting, cleaning, door repair, electrical, carpeting/flooring, drywall, insulation, HVAC, and plumbing; and
WHEREAS, pursuant to the authority granted by Mayor's Emergency, the Finance and Management Department contracted with Miles McClellan Construction Co. Inc. for various restoration and emergency repair services at the Central Safety Building; and
WHEREAS, to ensure that the materials, services, and project timeline remain consistent with overall building renovations, it is necessary to contract with Miles McClellan for the additional capital renovations, thus ensuring continuity and expediting overall project completion time; and
WHEREAS, to ensure that needed renovation services can be supplied immediately at the Central Safety Building and that these services remain consistent with work previously completed, this ordinance is being submitted for approval as an emergency measure and a request for waiver of competitive bidding provisions of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Miles McClellan Construction Co. Inc. to provide capital renovation services at the Central Safety Building, to ensure that needed services can be supplied immediately and to expedite project completion, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended as follows:
FUND 701
Project Name|Project No.|Current Authority|Revised Authority|Difference
Additional Fire Facility Renovation|340103-100001|$169,102|$84,102|($85,000)
Central Safety Building-Additional Renovations|570075-100001|$150,000|$235,000|$85,000
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Public Safety G.O. Bonds Fund as follows:
FROM:
Dept/Div: 30-03|Fund: 701|330036-100002|Time & Attendance Personnel System|OCA Code: 701362|OL3: 6620|Amount: $150,000.00
Dept/Div: 30-04|Fund: 701|340103-100001|Additional Fire Facility Renovation|OCA Code:711031|OL3:6620|Amount: $85,000
TO:
Dept/Div: 45-50| Fund: 701|570075-100001|Central Safety Building-Additional Renovations|OCA Code: 717501|OL3: 6620|Amount $235,000.00
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Miles McClellan Construction Co. Inc. for capital renovations at the Central Safety Building, 120 Marconi Boulevard.
SECTION 4. That the expenditure of $235,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 701
Project: 570075-100001
OCA Code: 717501
Object Level 1: 06
Object Level 3: 6620
Amount: $235,000.00
SECTION 5. That City Council has determined that it is in the best interest of the City of Columbus that the formal competitive bidding requirements of the Columbus City Codes, 1959 be and are hereby waived to allow for the execution of a contract with Miles McClellan Construction Co. Inc. for capital renovation services.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.