Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract modification to add funding to continue professional construction management services with Accenture, LLP dba H.R. Gray & Associates for the Professional Construction Management (PCM) Services #2 project, CIP #650261-102000, in an amount up to $510,945.65.
Due to complications arising on the JPWWTP Facilities Cogeneration construction project, CIP 650250-100007, the construction contract for the Cogeneration project must be extended for a significant timeframe. The Professional Construction Management (PCM) Services #2 project contract provides construction administration and inspection services (CA/CI) for the Cogeneration project which includes construction inspection, construction coordination, reporting, budgeting, scheduling, document tracking, and related tasks. Therefore, modifying the CA/CI contract to provide additional funding to continue to provide the construction management services is needed for successful completion of the construction contract.
Planning Area: 99 - Citywide
1.1 Amount of additional funds to be expended: $510,945.65
Original Contract (Ord# 0817-2017) $7,399,879.94
Modification No.1 (Ord# 0699-2018) $6,451,385.43
Modification No.2 (Ord# 0925-2019) $8,235,949.39
Modification No.3 (Ord# 0828-2020) $1,962,691.56
Modification No.4 (Ord# 2139-2020) $1,122,922.21
Modification No.5 (Ord# 2547-2020) $6,006,851.66
Modification No.6 (Ord# 0300-2021) $ 633,500.00
Modification No.7 (Ord #0909-2022) $ 325,000.00
Modification No.8 (current modification) $ 510,945.65
CURRENT TOTAL WITH THIS MODIFICATION $32,649,125.84
1.2. Reason other procurement processes are not used:
This contract was bid and awarded under the City RFP process to provide the needed services through project completion. This is a modification to add funding to continue the services due to a delay in the construction project, so another procurement process is not needed.
1.3. How cost of modification was determined:
The cost of the modification was determined based upon rates and allowable expenses already established in the contract.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The performance of this professional management services contract for the subject construction contracts will help to prevent or reduce number of construction claims, and minimize charges on the amount of the unavoidable claims. Having these services available during start-up is critical to successful implementation of the equipment installed, and ensures contract provisions are followed and a quality product delivered to the City. No community outreach or environmental factors are considered for this project.
3. CONTRACT COMPLIANCE INFO:
Accenture, LLP’s contract compliance number is CC023429 and expires 9/26/25.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Accenture, LLP
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was put in place prior to the implementation of the City of Columbus MBE/WBE Program and is not subject to the requirements of that program. Accenture, LLP is classified as a majority company by the City’s Office of Diversity and Inclusion. Accenture, LLP anticipates performing the work on this contract modification with the use of one sub-consultant. The MBE/WBE spend for this contract modification is expected to be 21.0%.
As part of their proposal, Accenture, LLP has proposed the following subcontractor to perform contract work:
Company Name City/State ODI Certification Status
Ascension Construction Solutions Columbus, Ohio MBE
The certification of Accenture, LLP and the above company was in good standing at the time the of the contract modification.
5. FISCAL IMPACT
Funds are available and appropriated within the Sanitary Bond Fund, Fund 6109. An amendment to the 2024 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Sanitary Bond Fund, Fund 6109, is needed to align cash and appropriation with the proper projects.
Title
To authorize the Director of the Department of Public Utilities to modify and increase the contract with Accenture, LLP for the Professional Construction Management (PCM) Services #2 Project; to authorize an amendment to the 2024 Capital Improvement Budget; to authorize the transfer of cash and appropriation between projects in the Sanitary Bond Fund; and to authorize an expenditure of up to $510,945.65 within the Sanitary Bond Fund to pay for the contract modification. ($510,945.65)
Body
WHEREAS, the Department of Public Utilities is engaged in the Professional Construction Management (PCM) Services #2 Project; and
WHEREAS, Contract No. PO062939 was authorized by Ordinance No. 0817-2017, for the Professional Construction Management (PCM) Services #2 Project; and
WHEREAS, a contract modification is needed to fund continued professional construction management services; and
WHEREAS, it is necessary for Council to authorize the Director of Public Utilities to modify the professional engineering services agreement with Accenture, LLP for the Professional Construction Management (PCM) Services #2 Project; and
WHEREAS, an amendment to the 2024 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation within the Sanitary Bond Fund, Fund 6109, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to expend funds from the Sanitary Bond Fund, Fund 6109, to pay for the contract modification; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvement Budget authorized by Ordinance 1907-2024 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6109 / 650016-100000 / Hoover Farms Subtrunk (Voted Sanitary Carryover) / $1,631,039.00 / $1,120,093.00 / ($510,946.00)
6109 / 650250-100007 / JPWWTP Facilities Cogeneration (Voted Sanitary Carryover) / $962,500.00 / $1,473,446.00 / $510,946.00
SECTION 2. That the Director of Public Utilities is hereby authorized to modify and increase the engineering services contract with Accenture, LLP, 3770 Ridge Mill Drive, Columbus, OH 43026; for the Professional Construction Management (PCM) Services #2 project, in an amount up to $510,945.65.
SECTION 3. That the transfer of $510,945.65, or so much thereof as may be needed, is hereby authorized between projects within the Sanitary Bond Fund, Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 4. That an expenditure of $510,945.65, or so much thereof as may be needed, is hereby authorized from the Sanitary Bond Fund, Fund 6109, to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.