Explanation
The purpose of this legislation is to authorize the Director of Finance to enter into a contract with Bobcat of Columbus, Inc. for the purchase of an All Wheel Steer Loader for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center. This equipment will be used for various sewer line maintenance and construction projects. It replaces BT10820.
The Purchasing Office opened formal bids on July 17, 2003, SA-000482GRW, for the purchase of an All Wheel Steer Loader. Three (3) bids were received. A tabulation of the bid proposals follows:
Franklin Tractor Sales: $28,408.06
Lorenz Equipment Co: $28,850.00
Bobcat of Columbus, Inc: $40,954.00
The bids received from Franklin Tractor Sales and Lorenz Equipment Co. were deemed non-responsive to the material specifications. Their equipment did not include the requirement of all wheel steering and skid steering modes.
SUPPLIER: Bobcat of Columbus, Inc (31-0857096)
FISCAL IMPACT: $40,954.00 is needed and budgeted for this purchase.
Emergency legislation is being requested so the equipment can be ordered at the earliest time available.
Title
To authorize and direct the Director of Finance to enter into a purchase order with Bobcat of Columbus for the purchase of an All Wheel Steer Loader for the Division of Sewerage and Drainage, to authorize the expenditure of $40,954.00 from the Sewerage System Operating Fund, and to declare and emergency. ($40,954.00)
Body
WHEREAS, formal bids were opened by the Purchasing Office on July 17, 2003, via SA-000482GRW for the purchase of an All Wheel Steer Loader, and
WHEREAS, the apparent low bid and the next low bid, Franklin Tractor Sales and Lorenz Equipment Co were deemed non-responsive to the material specifications, their equipment did not include the requirement of all wheel steering and skid steering modes, and
WHEREAS, the Division of Sewerage and Drainage awarded the contract to lowest, responsive and responsible bidder, Bobcat of Columbus, Inc., and
WHEREAS, purchase order will be issued in accordance with the terms and specifications of the bid solicitation SA-000482GRW on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to enter into a purchase order for the purchase of an All Wheel Steer Loader for the Sewer Maintenance Operations Center for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance be and is hereby authorized and directed to enter into a purchase order with Bobcat of Columbus, Inc. for the purchase of an All Wheel Steer Loader for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $40,954.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650, OCA 605089, Object Level 1: 06, Object Level 03: 6652.
Section 3. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.