Explanation
The Public Service Department, Transportation Division, is engaged in the Hard Road Phase B Improvement project. This project consists of constructing a new railroad bridge, street lighting, traffic signals, storm sewers, water lines, pavement and curbs and sidewalks and will eliminate safety hazards and congestion in the vicinity of three schools. The project limits are Smokey Row Road to the west and Linworth Road on the east. The original $10,698,604.79 construction contract with Trucco Construction Company was authorized by Ordinance 0784-2003 passed by City Council on May 19, 2003. This contract was modified and increased by $200,000.00 to cover the cost of construction delays caused by untimely utility relocations as authorized by Ordinance 1373-2004 passed by Council on July 19, 2004.
The need now exists to further modify and increase this contract by $711,112.12 to provide for changes in construction necessitated by actual field conditions where contracted pay items did not exist and/or for quantity overruns. Variations between the design-assumed quantities and those found with actual field conditions are not unusual, especially on a project of this size and scope.
FISCAL IMPACT: $588,890.15 of this modification is eligible for eighty percent (80%) reimbursement by the Ohio Public Works Commission; the state's share is $471,112.12. The City is responsible for twenty percent (20%) of this amount or $117,778.03. The City is also responsible for one hundred percent (100%) of $122,221.97 that is not subject to reimbursement. The total City liability at this time is $240,000.00; this amount is available within the Federal State Highway Engineering Fund in the Central Ohio Management Based Applied Technology and North Outerbelt Widening grants that have been completed. This ordinance transfers this money to the Hard Road grant within this Fund. It also appropriates the state's share within the State Issue Two Projects Fund and transfers this money to the Federal State Highway Engineering Fund. The ordinance then appropriates the total amount within the Federal State Highway Engineering Fund and authorizes its expenditure from this Fund.
Trucco Construction Company's contract compliance number is 31-1293605; this expires September 15, 2008.
Emergency action is requested to maintain the current construction schedule for anticipated completion by December 31, 2005.
Title
To appropriate $471,112.12 within the State Issue Two Projects Fund and transfer it to the Federal State Highway Engineering Fund; to authorize the transfer of $240,000.00 between grants within the Federal State Highway Engineering Fund; to appropriate $711,112.12 within the Federal State Highway Engineering Fund; to authorize the Public Service Director to modify and increase the existing construction contract with Trucco Construction Company, Incorporated, for construction of the Hard Road Phase B Improvement project for the Transportation Division; to authorize the expenditure of $711,112.12 from the Federal State Highway Engineering Fund and to declare an emergency. ($711,112.12)
Body
WHEREAS, the Transportation Division is engaged in the Hard Road Phase B Improvement project; and
WHEREAS, the need now exists to further modify and increase this contract by $711,112.12 to provide for changes in construction necessitated by actual field conditions where contracted pay items did not exist and/or for quantity overruns; and
WHEREAS, it is necessary to transfer and appropriate funds for this purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be modified and increased immediately to maintain the current construction schedule for anticipated completion by December 31, 2005, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the State Issue Two Projects Fund, Fund 764, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, the sum of $471,112.12 be and hereby is appropriated to the Transportation Division, Department No. 59-09, Object Level One Code 10, Object Level Three Code 5501, OCA Code 593006 and Grant 593006.
SECTION 2. That the City Auditor be and hereby is authorized to transfer $471,112.12 between Funds as follows:
TRANSFER FROM:
fund / grant number / grant / Object Level 01/03 Codes / OCA Code / amount
764 / 593006 / Hard Road Phase B / 10/5501 / 593006 / $471,112.12
Total Transfer From: $471,112.12
TRANSFER TO:
fund / grant number / grant / Object Level 01/03 Codes / OCA Code / amount
765 / 561001 / Hard Road Phase B / 80/0886 / 561001 / $471,112.12
Total Transfer To: $471,112.12
SECTION 3. That the City Auditor be and hereby is authorized to transfer $240,000.00 between grants within the Federal State Highway Engineering Fund as follows:
TRANSFER FROM:
fund / grant number / grant / Object Level 01/03 Codes / OCA Code / amount
765 / 562001 / Central Ohio Management Based Applied Technology / 06/6600 / 562001 / $85,299.63
765 / 567270 / North Outerbelt Widening / 06/6600/ 567270 / $154,700.37
Total Transfer From: $240,000.00
TRANSFER TO:
fund / grant number / grant / Object Level 01/03 Codes / OCA Code / amount
765 / 561001 / Hard Road Phase B / 06/6600 / 561001 / $240,000.00
Total Transfer To: $240,000.00
SECTION 4. That from the unappropriated monies in the Federal State Highway Engineering Fund, Fund 765, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, the sum of $711,112.12 be and hereby is appropriated to the Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6631, OCA Code 561001 and Grant 561001.
SECTION 5. That the monies appropriated in the forgoing Sections 1 and 4 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the Public Service Director be and is hereby authorized to modify and increase existing Contract No. EA039195 with Trucco Construction Company, Incorporated, 3046 Home Road, Powell, Ohio 43065 for construction of the Hard Road Phase B Widening project in the amount of $711,112.12 for the Transportation Division in accordance with the documentation on file with in the office of the City Engineer, which is hereby approved.
SECTION 7. That for the purpose of paying the cost of the contract modification the sum of $711,112.12, or so much thereof as may be necessary, be and hereby is authorized to be expended from the Federal State Highway Engineering Fund, Fund 765, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 561001 and Grant 561001.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.