Explanation
BACKGROUND: For the option to purchase Street Name Sign Brackets for the Department of Public Service, Division of Transportation. The term of the proposed option contract would be through March 31, 2009. The Purchasing Office opened formal bids on June 14, 2007. The contract may be extended for one additional year, subject to mutual agreement by both parties.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002458. Twenty-six bids were solicited (MAJ: 25, M1A:1, F1: 1); one (MAJ: 1) bid was received.
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
The Purchasing Office is recommending award of 1 contract to the lowest, responsive, responsible and best bidder:
J.O. Herbert Co., CC#540938754, exp. 6/1/09, Estimated expenditure, $90,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing UTC Fund. The Department of Public Service will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into one contract for the option to purchase Street Name Sign Brackets with J.O. Herbert, Co., Inc., to authorize the appropriation and expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 14, 2007 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the Department of Public Service to efficiently maintain its supply chain and service to the public; and
WHEREAS, in order to ensure street name sign brackets are supplied without interruption to new and existing public service street projects, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service/Division of Transportation in that it is immediately necessary to enter into contracts for an option to purchase Street Name Sign Brackets thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase Street Name Sign Brackets in accordance with Solicitation SA002458 as follows:
J.O. Herbert Co., Inc., Items: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16 and 17, Amount $1.00.
SECTION 2. That the appropriation and expenditure of $1.00 is hereby authorized from Purchasing UTC Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.