Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology to renew a contract with SHI International Corp. (a.k.a. SHI) for the purchase of Cloudflare Core Services in the amount of $54,629.83.
The City uses Cloudflare Core Services as an external DNS provider and provider of custom certificates for the Department of Technology. In addition, this renewal will provide protection for denial-of-service attacks and mitigation, and web application firewall services. Cloudflare Core Services has provided the City of Columbus with robust DNS management as well as DNS security.
Ordinance 1084-2022 authorized the Director of the Department of Technology to enter into a contract with SHI International Corp. (a.k.a. SHI) for Cloudflare Core Services. The original contract was advertised through Vendor Services as RFQ020895 and awarded to SHI International Corp. (a.k.a. SHI), who was the sole respondent, passed on May 2, 2022, through Purchase Order PO333925. This original contract established and authorized contract language allowing for three (3) one (1) year renewal options, with the approval of City Council. This ordinance represents the third renewal option authorizing contracting with SHI International Corp. (a.k.a. SHI) for Cloudflare Core Services.
Ordinance 0499-2025 authorizes the third renewal at a total cost of $54,629.83 for a period of twelve (12) months, starting on April 1, 2025, and ending on March 31, 2026.
1.1 Amount of additional funds to be expended
The original contract amount: $53,932.58 (PO333925, Ord. 1084-2022)
Optional renewal #1: $51,612.90 (PO381259, Ord. 0673-2023)
Optional renewal #2: $55,523.43 (PO435131, Ord. 0447-2024)
Optional renewal #3: $54,629.83 (This ordinance)
TOTAL RENEWALS: $215,698.74
CONTRACT COMPLIANCE INFORMATION
Vendor Name: SHI International Corp. (a.k.a. SHI)
Vendor Acct. #: 001671
Expiration Date: 11/1/2026
FISCAL IMPACT
Funds for the services described in this ordinance are available and budgeted in the Information Services Operating Fund.
EMERGENCY
Emergency designation is requested to ensure that these critical services are not interrupted. Cloudflare Core Services provides protection from denial-of-service attacks and mitigation, and web application firewall services. Without the passage of this ordinance, the City would be vulnerable to potential security threats/issues.
Title
To authorize the Director of the Department of Technology to renew a contract with SHI International Corp. (a.k.a. SHI) for the purchase of Cloudflare Core Services; to authorize the expenditure of $54,629.83 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($54,629.83)
Body
WHEREAS, Ordinance 1084-2022 authorized the Director of the Department of Technology to enter into a contract with SHI International Corp. (a.k.a. SHI) for Cloudflare Core Services; and
WHEREAS, the Department of Technology desires to renew a contract with SHI International Corp. (a.k.a. SHI) for Cloudflare Core Services, the external DNS provider and provider of custom certificates, which provides protection for denial-of-service attacks and mitigation, and web application firewall services; and
WHEREAS, the original contract included three annual renewal options; and
WHEREAS, this ordinance authorizes the third of the three annual renewal options; and
WHEREAS, the above-described renewal will be for one year, starting on April 1, 2025, and ending on March 31, 2026, at a cost of $54,629.83; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to renew a contract with SHI International Corp. (a.k.a. SHI) for the purchase of Cloudflare Core Services to avoid an interruption in services and to ensure prompt contract execution, protect the City against potential security threats/issues as Cloudflare provides the City of Columbus robust DNS management as well as DNS security, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to renew a contract with SHI International Corp. (a.k.a. SHI) for the Cloudflare Core Services in the amount of $54,629.83 for a period of twelve (12) months, beginning April 1, 2025, through March 31, 2026, at the total cost of $54,629.83.
SECTION 2. That the expenditure of $54,629.83, or so much thereof as may be necessary, is hereby authorized as shown in the attachment to this ordinance. (See attachment: 0499-2025EXP).
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.