Explanation
BACKGROUND: The Division of Police needs to procure uniforms for a new police class of thirty-five recruits which starts in December 2011. Also, there is a need to fill emergency requests for items that are damaged in the line of duty. This ordinance will enable the Division to purchase these uniforms from Roy Tailors in accordance with a Universal Term Contract established for this purpose by the Purchasing Office.
Additional Needs: Expenses associated with recruit classes are budgeted in the transfer category until needed. Therefore, funds need to be transferred within the General Fund budget of the Division of Police from Object Level (1) 10 to Object Level (1) 02 in order to purchase uniforms for 35 new recruits.
Bid Information: The Purchasing Office has set up an universal term contract FL004338 for the purchase of uniforms. This UTC was made in response to bid # SA003196.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 31-1261664 - Roy Tailors Uniforms of Columbus, Inc., expires 10/01/2012.
Emergency Designation: Emergency legislation is requested because the Division needs to order replacement items as soon as practical and to complete any emergency requests.
FISCAL IMPACT: This ordinance authorizes an expenditure of $237,379.00 from the Division of Police's General Fund Budget and the Police's Continuing Professional Training funds for the purchase of uniforms. The Division of Police budgeted $1,398,000.00 in the 2011 Police General Fund budget for uniforms for existing officers and two recruit classes. Approximately $1.3 million of this amount has already been spent or encumbered in 2011 for uniforms. Funding for the emergency purchases will come from savings in the Division's Laboratory Supplies.
Title
To authorize the Finance and Management Director to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the Division of Police from an existing Universal Term Contract, to authorize the expenditure of $237,379.00 from the General Fund and the Continuing Professional Training funds, to authorize the transfer of funds within the Division of Police operating budget; and to declare an emergency. ($237,379.00)
Body
WHEREAS, the Purchasing Office has an existing Universal Term Contract FL004338 for the purchase of uniforms; and
WHEREAS, the Division of Police has an immediate need for uniforms for its new recruits and for emergency requests; and
WHEREAS, there is a need to transfer funds within the Division of Police; and
WHEREAS, an emergency exists in the usual operation in the Division of Police, Department of Public Safety, in that it is immediately necessary to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the preservation of the public health, peace, property, safety, welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the Division of Police on the basis of UTC # FL004338.
SECTION 2. That funds in the Division of Police's General Fund budget be transferred as follows:
From:
OBJ LEVEL (1) 10 | OBJECT LEVEL (3) 5501 | OCA # 900076 | AMOUNT $120,925.00
To:
OBJ LEVEL (1) 02 | OBJECT LEVEL (3) 2221 | OCA # 300327 | AMOUNT $120,925.00
SECTION 3. That the expenditure of $237,379.00, or so much thereof as may be needed, is hereby authorized as follows:
| Div. 30-03 | Fund 010 | Obj. Lvl. (1) 02 | Obj. Lvl. (3) 2221 | OCA Code 300327 | $235,925.00 |
|Div. 30-03| Fund 299| Obj. Lvl. (1) 02| Obj. Lvl. (3) 2221| OCA 299001|$1,454.00|
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.