Explanation
BACKGROUND: This ordinance authorizes the purchase of three (3) Compressed Natural Gas (CNG) Single Axle Dump Trucks for the Department of Public Utilities, Divisions of Sewers and Drains and Power and Water as part of the Congestion Mitigation and Air Quality (CMAQ) grant. These dump trucks will replace older units that are beyond their useful service life and provide a more reliable fleet to carry out services provided by the Divisions of Sewers and Drains and Power and Water.
On July 25, 2011 ordinance 1161-2011 was passed by City Council, however, it contained several errors. Accordingly, this ordinance repeals this earlier ordinance but otherwise authorizes the same purchase and funding sources.
The CMAQ grant was awarded to the Fleet Management Division, from the Ohio Department of Transportation, sponsored by the Mid-Ohio Regional Planning Commission (MORPC). The goal of the project is to significantly reduce emissions from heavy-duty diesel vehicles. Ordinance 1178-2008 was passed on July 17, 2008 authorizing the acceptance and appropriation of this grant. Three interrelated projects are part of the grant: emission-reduction retrofit equipment purchases, anti-idling equipment purchases and CNG vehicle purchases.
CNG vehicles produce significantly lower amounts of harmful emissions such as nitrogen oxides, particulate matter and toxic and carcinogenic pollutants. Natural gas is a domestically available, inherently clean-burning fuel. Using compressed natural gas as vehicle fuel increases energy security by reducing our dependence on foreign oil and improves public health and the environment. Currently, CNG is also significantly lower in cost than either gasoline or diesel. The City of Columbus has paid an average of $3.65 per gallon year to date in 2010 for diesel fuel. CNG is currently retailing in Columbus for $2.11 per gge (gasoline gallon equivalent), a $1.54 per gallon or 42% savings in fuel cost.
Solicitation SA003963 was publicly posted to the City of Columbus Vendor Services website until June 16, 2011.
Two (2) companies responded to this bid:
Fyda Freightliner Columbus Inc. and Miami Valley Group-Center City International Trucks.
Fyda Freightliner Columbus Inc. CC# 31-0789102 expires 9/22/2012. Miami Valley Group -Center City International Trucks Inc. CC# 31-1040091 expires 11/02/2012.
Emergency Designation: Emergency legislation is requested so that the purchase order can be issued as soon as possible, thereby ensuring that deadlines of the CMAQ grant are met.
FISCAL IMPACT: Funding for two (2) trucks will be through the Public Utilities Department, Division of Sewers and Drains Sewer Operating Fund, 650 and the CMAQ grant 458086. One (1) truck will be funded through the Division of Power and Water, Operating Fund 600.
Title
To authorize the Finance and Management Director to contract with Miami Valley Group -Center City International Truck Inc. for the purchase of three (3) CNG single axle dump trucks for the Public Utilities Department, Divisions of Power and Water and Sewers and Drains; to authorize the City Auditor to transfer $17,600.00 from the Sewer Operating-Sanitary Fund to the CMAQ grant fund; and to authorize the expenditure of $209,256.00 from the Sewer Operating-Sanitary Fund and $88,000.00 from the CMAQ grant fund; and to authorize the expenditure of $147,938.00 from the Water Operating Fund; to repeal Ordinance 1161-2011 which passed July 25, 2011;and to declare an emergency. ($445,194.00)
Body
WHEREAS, there is a need to replace single axle dump trucks for the Sewer and Drains Division, which are used for sewer and storm water line rehabilitation, service and maintenance projects; and
WHEREAS, there is also a need to replace a single axle dump truck for the Division of Power and Water; and
WHEREAS, these three new units will replace older units which are beyond their useful service life; and
WHEREAS, an emergency exists in the usual daily operation of the Divisions of Power and Water and Sewers and Drains, Department of Public Utilities, in that it is immediately necessary to issue a contract for single axle dump trucks with the CNG option so that the CMAQ grant deadlines are not missed thereby preserving the public health, peace, property, safety, welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to contract with Miami Valley Group- Center City International Trucks for the purchase of one (1) single axel dump truck with the CNG option for the Division of Power and Water, Department of Public Utilities.
SECTION 2. That the Finance and Management Director be and is hereby authorized to contractwith Miami Valley Group- Center City Internationals Trucks for the purchase of two (2) single axle dump trucks with the CNG option for the Division of Sewers & Drains, Department of Public Utilities
SECTION 3. That the City Auditor is hereby authorized and directed to transfer $17,600.00 within the Sewer Operating-Sanitary Fund 650, Dept/Div 60-05 as follows:
FROM:
OCA Code: 604819
Object Level One: 06
Object Level Three: 6624
Amount: $17,600.00
TO:
OCA Code: 604819
Object Level One: 10
Object Level Three: 5501
Amount: $17,600.00
SECTION 4. That the transfer of monies between the following funds be authorized as follows:
Transfer From:
Fund / O.L. 01-03 Codes / OCA / Amount
650 / 10-5501 / 604819 / $17,600.00
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
220 /458086 / CMAQ Improvement Program/80/0886 / 458086 / $17,600.00
SECTION 5. That the sum of $17,600.00 be and hereby is appropriated from the unappropriated balance of Fund 220, General Government Grant Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2011 to Dept-Div. 45-05, the Division of Fleet Management as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
220 /458086/CMAQ Improvement Program/ 06-6652 / 458086 / $17,600.00
SECTION 6. That the expenditure of $209,256.00 or so much thereof as may be needed, is hereby authorized from the Sewer Operating-Sanitary Fund, Dept/Division: 60-05 Fund 650, OCA 605089, Object Level 01: 06, Object Level 03: 6652.
SECTION 7. That the expenditure of $88,000.00 or so much thereof as may be needed, is hereby authorized from the Dept/Division: 45-05, CMAQ Improvement Program grant 458086, Fund 220, OCA 458086, Object Level 01: 06, Object Level 03: 6652.
SECTION 8. That the expenditure of $147,938.00 or so much thereof as may be needed, is hereby authorized from Dept/Division: 60-09, Water Operating Fund: 600, OCA: 602730, Object Level 01: 06, Object Level 03: 6652.
SECTION 9. That the City Auditor is authorized to establish proper accounting project numbers and to make any
accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 3 above.
SECTION 10. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 11. That Ordinance 1161-2011 which passed City Council on July 25, 2011 is hereby repealed.
SECTION 12. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.