Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Zinc Chloride for the Sewerage and Drainage Division, the largest user to and including March 31, 2005. Formal bids were opened by the Purchasing Office on February 28, 2002. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000216JRM). Fifty-nine (MAJ:57, M1A:2) bids were solicited; seven (MAJ:7) bids were received. Contract number FL001210, with Carus Chemical Company was established in accordance with bids received. Their contract compliance number is 36-0877400.
1. Amount of additional funds: No funding is required to extend the option contract. The original annual estimate of expenditures was $72,000.00
2. Reason additional needs were not foreseen: Needs were foreseen, an extension is provided for in the original contract
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are the same as originally bid.
FISCAL IMPACT: No funding is required to extend the option contract. The Sewerage and Drainage Division must set aside their own funding for their estimated expenditures.
In order to provide uninterrupted supply this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Zinc Chloride, with Carus Chemical Company, and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 28, 2002, and selected the lowest bid; and
WHEREAS, vendor has agreed to extend FL001210 at current prices and conditions to and including March 31, 2005, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to provide uninterrupted supply of this critically needed chemical to maintain a safe waste management system, this ordinance is being submitted as an emergency.
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to extend FL001210 for an option to purchase Zinc Chloride thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL001210 with Carus Chemical Company to and including March 31, 2005.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.