Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with EMH&T, Inc., for the Olentangy River Road 24” Water Main (Phase 2) Project, in an amount up to $255,786.35, for Division of Water Contract No. 2230.
The existing 20” water main in Olentangy River Road will be replaced with a new 24” water main from Old Ackerman Road to the drive entrance at 3400 Olentangy River Road (approx. 4,290 L.F.) and from McConnell Drive to a point north where the existing 20” water main crosses S.R. 315 (approx. 1,510 L.F.). The approximate total linear footage of water line replacement is 5,800 linear feet. The project will also include potential fire hydrant installations, as well as the transferring of water service lines.
The project falls within the West Olentangy Community Planning Area.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The goal of this project is to replace the existing 20” water main in Olentangy River Road. Replacement of this water main will decrease the burden on water maintenance operations and improve customer service. The Neighborhood Liaison(s) will be contacted and informed of this project. Further community outreach may result through the Neighborhood Liaison Program.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Anticipated Project Team, 2. Past Performance, 3. Understanding of the Project / Project Approach, 4. Environmentally Preferable, and 5. Local Workforce.
On April 13, 2018, the Department received six (6) Request for Proposals (RFP’s) from: EMH&T, HDR Engineering, ms consultants, Stantec Consulting Services, T & M Associates, and DLZ Ohio.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends the agreement be awarded to EMH&T, Inc.
The Contract Compliance Number for EMH&T, Inc. is 31-0685594 (expires 1/19/20, MAJ, DAX #4214). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with EMH&T, Inc. for professional engineering services for the Olentangy River Road 24” Water Main (Phase 2) Project; for the Division of Water; to authorize a transfer and expenditure up to $255,786.35 within the Water General Obligations Bond Fund; and to amend the 2018 Capital Improvements Budget. ($255,786.35)
Body
WHEREAS, six (6) technical proposals for professional engineering services for the Olentangy River Road 24” Water Main (Phase 2) Project were received on April 13, 2018; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to EMH&T, Inc.; and
WHEREAS, it is necessary to authorize the transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with EMH&T, Inc. for the Olentangy River Road 24” Water Main (Phase 2) Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Olentangy River Road 24” Water Main (Phase 2) Project with EMH&T, Inc. (FID# 31-0685594), 5500 New Albany Rd., Columbus Ohio, 43054; for an expenditure up to $255,786.35; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Water.
SECTION 2. That the transfer of $255,786.35 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2018 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690477-100000 (carryover) | Water Storage Tank Pntg. | $400,610 | $144,824 | -$255,786
P690588-100001 (carryover) | Olentangy River Rd. 24” WM-Ph. 2 | $0 | $255,786 | +$255,786
SECTION 4. That an expenditure of $255,786.35 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.