Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Temperature Control, Inc. for the renovation of the energy efficient heating ventilating and air conditioning for the Central Police Headquarters Building, 120 Marconi Boulevard. The existing boilers and liquid chillers are in poor operating condition and extremely inefficient. The evaporative condenser is operating at half capacity, leaking water, and is beyond reasonable repair. The domestic water boosting station supplying potable water to the building is failing and replacement parts are obsolete.
Formal bids were solicited and three companies submitted bids on May 20, 2011 as follows (0 MBE, 0 FBE):
General Temperature Control Inc. $1,780,000.00
Farber Corporation $1,851,000.00
TP Mechanical $2,122,800.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, General Temperature Control Inc.
General Temperature Control Contract Compliance No. 31-1201236; expiration date March 12, 2012.
Emergency action is requested for renovation of the energy efficient heating ventilating and air conditioning for the Central Safety Building, 120 Marconi Boulevard are completed as soon as possible, to meet the operational needs of the facility. As well, it is important the renovations to be undertaken begin as soon as possible so as to complete the provisions of the grant under which this project has been funded.
Fiscal Impact: The cost of this contract is $1,780,000.00. The Federal Grant does not require any local match, and there are no other City monies budgeted or planned for this project.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Temperature Control Inc. for the renovation of the energy efficient heating ventilating and air conditioning for the Central Police Headquarters Building, 120 Marconi Boulevard; to authorize the expenditure of $1,780,000.00 from the Energy Efficient and Conservation Block Grant; and to declare an emergency. ($1,780,000.00)
Body
WHEREAS, is it necessary for the renovation of the energy efficient heating ventilating and air conditioning for the Central Police Headquarters Building, 120 Marconi Boulevard to occur; and
WHEREAS, bids were solicited and General Temperature Control Inc. is the most responsive, responsible and best bidder for said renovation; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Temperature Control Inc. for the renovation of the energy efficient heating ventilating and air conditioning for the Central Police Headquarters Building, 120 Marconi Boulevard, as soon as possible, to meet the operational needs of said facilities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with General Temperature Control Inc. for the renovation of the energy efficient heating ventilating and air conditioning for the Central Police Headquarters Building, 120 Marconi Boulevard.
SECTION 2. That the expenditure of $1,780,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved to expended from the Department of Finance and Management, Department: 45-50, Fund 220, Grant number 459106, Object Level One 06, Object Level Three 6625, OCA Code 459109.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.