Explanation
BACKGROUND: To waive competitive bidding allowing a modification and extension of the existing city-wide contract FL000755 for the option to rent lines for the Division of Fire, the largest user, to and including September 30, 2005. Formal bids were opened by the Purchasing Office on March 8, 2001. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000010BGB). Contract No. FL000755, with Economy Linen and Towel Service, Inc., was established in accordance with bids received. Their contract compliance number is 31-0512911.
1. Amount of additional funds: No additional funds are needed to modify this contract. The agency would be responsible for setting up its own funds. It is estimated that the division will spend approximately $55,000.00 annually.
2. Reason additional needs were not foreseen: An extension was provided for in the original contract. The Division of Fire did not exercise the option prior to the contract expiration date.
3. Reason other procurement processes not used: Time is of the essence as the contract has expired and there is an immediate need to supply linens to the Division of Fire.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No funding is required to extend the option contract. The agency must set aside their own funding for their estimated expenditures.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. In order to provide uninterrupted service and supply, this ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to rent linens with Economy Linen and Towel Service, Inc., to waive competitive bidding requirements, and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, the vendor has agreed to extend FL000755 at current prices and conditions to and including September 30, 2005, and it is in the best interest of the City to exercise this option; and
WHEREAS, the contract has expired and there is an immediate need to supply linens to the Division of Fire, this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire in that it is immediately necessary to extend FL000755 for an option to rent linens thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL000755 with Economy Linen and Towel Service, Inc. to and including September 30, 2005.
SECTION 2. That in accordance with Section 329.27 of the Columbus City Code, this Council finds the best interest of the City is served by waiving, and does hereby waive Section 329.06 (Competitive Sealed Bidding) and 329.16 (Contract Modifications) of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.