Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management for City Council furniture City Hall, 90 West Broad Street. Pricing includes furnishings, scheduling, delivery, and installation.
This project is a part of the large scale master space plan that includes the relocation of various city offices throughout the downtown City Hall Campus. This portion of the project will enable City Council to move its conference room and some support operations from the east and south sides of City Hall to the west side of City Hall to better accommodate Council members, visitors and staff. The move will also accommodate the eventual colocation of Council operations and the Mayor's office on the second floor of City Hall, improving accessibility to both.
The Purchasing Office advertised and solicited competitive bids on May 24, 2012 in accordance with Section 329.06; Solicitation SA004396; 67 bids were solicited (5, FBE, 3 MBE,); Four (4) bids were received (1, *FBE).
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder as follows:
King Business Interiors, Inc. Award made for all items 1 - 10. $44,592.26
Emergency action is requested due to the lead time required to order the furniture and to ensure that is it available when the construction of the offices is complete and areas are ready for occupancy.
King Business Interiors, Inc. (FBE) - Contract Compliance No. 31-162453, expiration date March 29, 2014.
Fiscal Impact: The cost of this contract is $44,592.26. Funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director enter into a contract on behalf of the Office of Construction Management for furniture and furnishings for City Hall, 90 West Broad Street; to authorize the expenditure of $44,592.26 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($44,592.26)
Body
WHEREAS, competitive bids were solicited by the Purchasing Office via SA004396 and King Business Interiors, Inc. submitted the lowest responsive bid; and
WHEREAS, an emergency exists in the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with King Business Interiors, Inc. for City Council furniture at City Hall, 90 West Broad Street, thereby preserving the public health, peace property, safety and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Office of Construction Management with King Business Interiors, Inc. for City Council furniture at City Hall, 90 West Broad Street.
SECTION 2. That the expenditure of $44,592.26, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized an approved as follows:
Dept. /Div: 45-07
Fund: 733
Project: 570030-100120
OCA: 733120
Object Level 01: 06
Object Level 03: 6640
Amount: $44,592.26
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.