Explanation
The City of Columbus, Public Service Department, Transportation Division, is engaged in the Hilliard Rome Road Improvement project. This project consists of the widening and reconstruction of approximately 1.19 miles of Hilliard-Rome Road from Westchester Woods Boulevard to just south of Roberts Road. Total project costs, including design engineering, land acquisition, utility relocation and construction, are estimated to be $14.8 million. Construction is anticipated to begin in mid 2010 and be completed by the end of 2012. This project includes the addition of three (3) new traffic lanes, sidewalks, tree lawns, bike lanes and utility relocation. Successful completion of this project requires that the City acquire fee simple title and lesser interests in and to various properties located along the project corridor and that the City participate in the relocation of various utilities. Ordinance 0366-2007, passed April 23, 2007, authorized the City Attorney's Real Estate Division to hire professional services and to expend $1,250,000.00 on right-of-way acquisition for this project.
Preliminary right-of-way acquisition costs were estimated by the project design consultant to be approximately $1,250,000.00. Right-of-way appraisals for the parcels needed for this project have been received and reviewed by the Real Estate Division. They recently requested an additional $350,000.00 to complete the acquisition process.
Fiscal Impact: This is a Federal/State/City participation project with 80% of the total right-of-way acquisition costs being paid for with State/Federal funds and 20% of the total costs being paid from City funds. Monies to pay 100% of these additional costs are budgeted and available in the Streets and Highways G.O. Bonds Fund. As these funds are expended by the Real Estate Division the Transportation Division will seek reimbursement out of Federal/State funds for 80% of the total dollars spent.
Emergency Justification: Emergency action is requested to allow the Real Estate Division to continue acquisition of the right-of-way needed for this project without delay so that utility relocation and construction of this project can proceed as currently scheduled.
Title
To amend the 2008 C.I.B.; to authorize the transfer of funds within and between the Streets and Highways G.O. Bonds Fund and the Federal-State Highway Engineering Fund; to authorize the City Attorney to expend an additional $350,000.00 to complete acquisition of the property interests needed for the Hilliard-Rome Road Improvement project from the Federal-State Highway Engineering Fund; and to declare an emergency. ($350,000.00)
Body
WHEREAS, the City of Columbus is engaged in the Hilliard Rome Road Improvement project; and
WHEREAS, this project consists of the widening and reconstruction of approximately 1.19 miles of Hilliard Rome Road from Westchester Woods Boulevard to just south of Roberts Road; and
WHEREAS, this project includes the addition of three (3) new traffic lanes, sidewalks, tree lawns, bike lanes and utility relocation; and
WHEREAS, construction is anticipated to begin in mid 2010 and be completed by the end of 2012; and
WHEREAS, successful completion of this project requires that the City acquire fee simple title and lesser interests in and to various properties located along the project corridor and that the City participate in the relocation of various utilities; and
WHEREAS, total project costs, including design engineering, land acquisition, utility relocation and construction, are estimated to be $14.8 million; and
WHEREAS, Ordinance 0366-2007, passed April 23, 2007, authorized the City Attorney's Real Estate Division to hire professional services and to expend $1,250,000.00 on right-of-way acquisition for this project; and
WHEREAS, the Real Estate Division staff recently notified the Transportation Division that an additional $350,000.00 would be required to complete acquisition of the right-of-way needed for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to authorize the City Attorney to expend the additional funds necessary to complete acquisition related activities for this improvement project so that utility relocation and construction can begin as currently scheduled thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended to provide funding for this reimbursement as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
540008-100000 / Sign Upgrade (Carryover) / $270,000.00 (Carryover) / ($221,506.00) (Carryover) / $48,494.00 (Carryover)
530208-100000 / Fed-State Match (Carryover) / $977,047.00 (Carryover) / $221,506.00 (Carryover) / $1,198,553.00 (Carryover)
SECTION 2. To authorize the City Auditor to transfer funds between projects within Fund 704, the Streets & Highways G.O. Bonds Fund as follows:
From:
Fund/Project / Project Name /OCA/OL3/Amount
704 / 540008 / Sign Upgrade / 644385 / 6600 / $221,505.26
To:
Fund/Project / Project Name /OCA/ OL3/Amount
704 / 530208 / Fed State Match / 644385 / 6600 / $221,505.26
SECTION 3. To move appropriation from Capital Outlay OL3 6600 to Transfer Out OL3 5501 within the following:
Fund / Project # / Project Name/ OCA Code/Amount
704 / 530208 / Fed State Match / 644385 / $350,000.00
SECTION 4. That the interfund transfer of monies be authorized as follows:
From:
Fund / Project # / Project/ OCA Code/OL3/Amount
704 / 530208 / Fed State Match / 644385 / 5501 / $350,000.00
To:
Fund / Grant# / Grant Name/ OCA Code/OL3/Amount
765 / 561005 / Hilliard-Rome Rd. / 561005 / 6600 / $350,000.00
SECTION 5. That from the unappropriated balance in Fund 765, the Federal-State Highway Engineering Fund, and from all monies anticipated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, the sum of $350,000.00 be and hereby is appropriated to Department No. 59-09, Transportation Division, as follows:
Fund / Grant# / Grant Name/ OCA Code/OL3/Amount
765 / 561005 / Hilliard-Rome Rd. / 561005 / 6601 / $350,000.00
SECTION 6. That the City Attorney be and is hereby authorized to continue the activities necessary to complete acquisition of those property interests needed for the Hilliard Rome Road Improvement Project and to expend those funds required to pay related acquisition costs.
SECTION 7. That for the purpose of paying for said costs the City Attorney's Office is hereby authorized to expend an additional of $350,000.00, or so much thereof as may be necessary as follows:
Fund / Grant# / Grant Name/ OCA Code/OL3/Amount
765 / 561005 / Hilliard-Rome Rd. / 561005 / 6601 / $350,000.00
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.