Explanation
1. BACKGROUND:
The City of Columbus, Department of Public Safety, Division of Support Services, was granted funding through Franklin County Office of Homeland Security and Justice Programs to purchase 500 Motorola P25 Flash Upgrades for XTS5000 Radios which will support first responder agencies throughout the Central Ohio region in their daily operations and in the event of an emergency or disaster situation. The City of Columbus and Franklin County entered into an Intergovernmental Agreement, authorized by Resolution No. 169-08 and Ordinance 1691-2006, to enable this type of purchase. The expenditure for these 500 radio upgrades in the amount of $702,500.00 will be paid by Franklin County through the Homeland Security Grant (Application #2008-UASI-01).
Bid Information: The Purchasing Office has established a Universal Term Contract FL002852 for Motorola radio equipment and accessories with Motorola, Inc.
Contract Compliance: Motorola, Inc. 361115800 Expires: March 7, 2010
Emergency Designation: Emergency legislation is requested to expedite the process of the award from the Franklin County Office of Homeland Security and Justice Programs.
2. FISCAL IMPACT: The Grant for this expenditure resides with the Franklin County Office of Homeland Security and the invoice will be paid directly by the County Agency. There is no fiscal impact for the General or any other City of Columbus Funds. The Intergovernmental Agreement permits the City of Columbus and Franklin County to make federal sub-grant expenditures.
Title
To authorize and direct the Director of Finance and Management, on behalf of the Division of Support Services, to execute those documents necessary for the purchase of 500 Motorola P25 Flash Upgrades for XTS5000 Radios for those first responders within the Metropolitan Statistical Area (MSA) from an established UTC with Motorola, Inc. utilizing Homeland Security Grant Funds; and to declare an emergency. ($0.00)
Body
WHEREAS, the City of Columbus, Department of Public Safety, Division of Support Services, was awarded a grant from the Franklin County Office of Homeland Security and Justice Programs (Application #2008-UASI-01); and
WHEREAS, the Purchasing Office has set up a UTC FL002852 with Motorola, Inc. for the purchase of radio equipment and accessories; and
WHEREAS, the purchase and maintenance of the Police and Fire Communications system is the responsibility of the Division of Support Services; and
WHEREAS, the Division of Support Services has a need to purchase 500 Motorola P25 Flash Upgrades for XTS5000 Radios to enhance the daily activities and to provide safety to those first responders within the MSA; and
WHEREAS, Motorola, Inc., met the MSA first responders operational and functionality needs; and
WHEREAS, the Division of Support Services is requesting the Finance and Management Director to contract for the purchase of 500 P25 Flash Upgrades, utilizing the Homeland Security Grant (Application #2008-UASI-01); and
WHEREAS, an emergency exists in the daily operations of the Division of Support Services, Department of Public Safety, in that it is immediately necessary to contract with Motorola, Inc. for the purchase of these 500 P25 Flash Upgrades from the federal sub-grant, thereby preserving the public peace, property, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Finance and Management, on behalf of the Division of Support Services, is hereby authorized and directed to execute those documents necessary for the purchase of 500 P25 Flash Upgrades for XTS5000 Radios from Motorola, Inc. for those first responders within the MSA, utilizing the Homeland Security Grant (Application #2008-UASI-01).
SECTION 2. That there is no City related expenditure associated with this ordinance; Grant funds from the Department of Homeland Security are being administered via Franklin County.
SECTION 3. That the Purchasing Office has set up a UTC FL002852 to purchase radio equipment and accessories with Motorola, Inc.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.