Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a purchase order and expend funds for Renovation of the Probation Office on the 8th floor of the Municipal Court Building at 375 South High Street. This renovation will include current space re-allocation by adding drywall partitions to make ten new office spaces and additional storage space. Additionally, five new teller windows will be added for customer interaction. Work is to include electrical/voice/data outlets were needed and new finishes. The purchase order will be established pursuant to the State Requirements contract with Lusk Mechanical Contractors, Inc. Ordinance #582-87 authorizes City agencies to participate in the Ohio Department of Administrative Services (DAS) cooperative contracts when deemed to be "cost effective" to the City of Columbus. This will allow the Office of Construction Management to renovate the probation office on the 8th floor to accommodate additional staffing requirements.
This ordinance will allow for a pilot program for the renovation of the Probation Office utilizing an established State Term contract, based on the concept of Job Order Contracting (JOC). The JOC allows the City to get commonly encountered construction projects done using a different contracting method. By using JOC, the City hopes to reduce costs, time and errors for certain renovation, repair and construction projects. The State of Ohio bid JOC through the use of a unit price book, which provides for preset costs for specific construction tasks. Winning bidders were selected based on their mark-up or discount from these preset costs. The Finance and Management Department, Office of Construction Management, wishes to use this contract to measure its effectiveness in comparison to the traditional construction procurement method. If deemed effective, the Office of Construction Management will consider conducting its own procurement for a JOC program specifically for the City of Columbus.
Emergency action is requested to begin the renovation of the Probation Office to ensure that adequate office space is provided for the required increase in staff as soon as possible.
Fiscal Impact: The cost of the contract is $91,069.54. Sufficient funding is available in the Franklin County Municipal Court Probation Services Fund.
Title
To authorize the Finance and Management Director to issue a purchase order with Lusk Mechanical Contractors, Inc., for the renovation of the Probation Office of the Municipal Court Building located at 375 South High Street per the terms and conditions of the State of Ohio Requirements Contract; to authorize the expenditure of $91,069.54 from the Franklin County Municipal Court Probation Services Fund; and to declare an emergency. ($91,069.54)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, will manage the renovation of the probation office of the Municipal Court and a State Requirements contract is available for construction projects; and
WHEREAS, it is necessary to expend funds for the renovation of the probation office on the 8th floor of the Municipal Court Building at 375 South High Street; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to issue a purchase order for renovation of the probation office of the Municipal Court, to ensure that the resulting energy efficiencies can be realized as soon as possible, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue a purchase order on behalf of the Office of Construction Management per the terms and conditions of State Requirements Contract as follows:
Contract No. RS901512
Lusk Mechanical Contractors, Inc.
Contract Compliance No. 61-1204838
10/1/11-9/30/13
Repair and Maintenance - Job Order Contracting (JOC)
Object Level 3: 6620
SECTION 2. That the sum of $91,069.54, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized to be expended as follows:
Division: 25-01
Fund: 227
Subfund: 003
OCA Code: 250324
Object Level 1: 06
Object Level 3: 6620
Amount: $91,069.54
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days thereafter if the Mayor neither approves nor vetoes the same.