Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Temperature Control for the renovation of the kitchen exhaust fan at the Central Safety Building, 120 Marconi Boulevard. The current exhaust fan is no longer operational and is located at the peak of one of the roof tops of the Building making it very difficult to access for routine maintenance. A replacement fan and new ductwork will be installed and will be located in an area that will allow for proper and ongoing maintenance.
Formal bids were solicited and the City received two bids on March 29, 2013 as follows (0 FBE, 0 MBE):
General Temperature Control $35,000.00
Gateway Mechanical $43,060.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, General Temperature Control.
Emergency action is requested so that needed renovations can be completed as soon as possible to meet the operational needs of the Central Safety Building.
General Temperature Control Contract Compliance No. 31-1201236, expiration date March 13, 2014.
Fiscal Impact: The cost of this contract is $35,000.00. Sufficient funding is available in the Safety Voted Bond Fund.
Title
To authorize the Finance and Management Director to enter into a contract with General Temperature Control for the renovation of the kitchen exhaust fan at the Central Safety Building; to authorize the expenditure of $35,000.00 from Safety Voted Bond Fund; and to declare an emergency. ($35,000.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to contract with General Temperature Control for the renovation of the kitchen exhaust fan at the Central Safety Building, 120 Marconi Boulevard; and
WHEREAS, General Temperature Control is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with General Temperature Control for the renovation of the kitchen exhaust fan at the Central Safety Building, so that that needed renovations can be completed as soon as possible to meet the operational needs of the Central Safety Building, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Temperature Control for the renovation of the kitchen exhaust fan at the Central Safety Building, 120 Marconi Boulevard Avenue.
SECTION 2. That the expenditure of $35,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, and is hereby authorized and directed as follows;
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1:06
Object Level 3: 6620
Amount: $35,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.