Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Traffic Signal Installation - Pedestrian Hybrid Beacons - Hayden Road, Morse Road, Sunbury Road project and to provide payment for construction administration and inspection services.
This project consists of installing pedestrian hybrid beacons, pedestrian pedestals, pull boxes, a median on Morse Road, curb ramps, and sidewalks, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth at Bid Submittal Documents.
The estimated Notice to Proceed date is October 12, 2015. The Office of Support Services let the project through Vendor Services and Bid Express. Three bids were received on July 30, 2015 (three majority) and tabulated on July 31, 2015, as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Complete General Construction Company $435,288.87 Columbus, Ohio Majority
Miller Cable Company $435,600.00 Green Springs, Ohio Majority
Jess Howard Electric Company $615,094.41 Blacklick, Ohio Majority
The committee awarded the project to Complete General Construction Company as the lowest responsive and responsible and best bidder. The contract amount will be $435,288.87. The amount for construction administration and inspection services will be $65,293.33. The total legislated amount is $500,582.20.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
2. PREQUALIFICATION STATUS
Complete General Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
3. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Company is 31-4366382 and 10/3/15.
4. FISCAL IMPACT
The construction of this project will be funded entirely by grant proceeds from the Ohio Department of Transportation. Funding for associated inspection costs is available in the Streets and Highways Bond Fund, Fund 704, within the Department of Public Service.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to make the necessary funding for this project immediately available so as to allow this project to commence as early as possible and to prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To authorize the City Auditor to appropriate $435,288.87 from the Fed-State Highway Engineering Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company in connection with the Traffic Signal Installation - Pedestrian Hybrid Beacons - Hayden Road, Morse Road, Sunbury Road project; to authorize expenditures from the Fed-State Highway Engineering Fund and the Streets and Highways Bond Fund totaling $500,582.20; and to declare an emergency. ($500,582.20)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Resurfacing - Traffic Signal Installation - Pedestrian Hybrid Beacons - Hayden Road, Morse Road, Sunbury Road project; and
WHEREAS, the scope of services for this project consists of installing pedestrian hybrid beacons, pedestrian pedestals, pull boxes, a median on Morse Road, curb ramps, and sidewalks; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Traffic Signal Installation - Pedestrian Hybrid Beacons - Hayden Road, Morse Road, Sunbury Road project; and
WHEREAS, it is necessary to enter into contract with Complete General Construction Company for this project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into this contract to ensure needed improvements are completed in a timely fashion, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $435,288.87 be and is hereby appropriated from the unappropriated balance of the Fed-State Highway Engineering Fund, Fund 765, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 31, 2015, on behalf of the Department of Public Service, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
765 / 591508-100000 / Pedestrian Hybrid Beacons 9765 / 06-6631 / 591508 / $435,288.87
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio 43214, for the construction of the Traffic Signal Installation - Pedestrian Hybrid Beacons - Hayden Road, Morse Road, Sunbury Road project in an amount up to $435,288.87 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services and to pay for the necessary inspection costs associated with the project up to a maximum of $65,293.33.
SECTION 3. That for the purpose of paying the cost of the contract and inspection, the sum of $500,582.20 or so much thereof as may be needed, is hereby authorized to be expended from the Fed-State Highway Engineering Fund, Fund 765, and the Streets and Highways G.O. Bonds Fund, Fund 704, for the Division of Design and Construction, Dept.-Div. 59-12, as follows:
Contract ($435,288.87)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
765 / 591508-100000 / Pedestrian Hybrid Beacons 9765 / 06-6631 / 591508 / $435,288.87
Inspection ($65,293.33)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540007-100044 / Traffic Signal Installation - Pedestrian Hybrid Beacons - Hayden Road, Morse Road, Sunbury Road / 06-6687 / 740744 / $65,293.33
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.