Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for mowing along the City's roadway system. To accomplish this mission the Division requires four tractors and four sets of mowers. These tractors and mowers will replace units that are beyond their useful service lives.
The tractors are being purchased from the John Deere Company and the mowers are being purchased from JD Equipment, Inc. Both of these purchases will be in accordance with the current State of Ohio State Term Schedule Contract (STS).
STS515W / Contract # 7751501208 John Deere Company - Tractors
STS515X / Contract # 7751500508-10 - JD Equipment - Mowing Deck
These contracts expire on November 30, 2012. The quotations are on file with the Purchasing Office.
These purchases have been approved by the Fleet Management Division. This equipment does not offer environmentally preferred fuel options at this time.
2. CONTRACT COMPLIANCE INFORMATION
JD Equipment, Inc., contract compliance number is 31-1058528 and expires 02/09/2012.
The John Deere Company, contract compliance number is 36-2382580 and expires 01/26/2013.
3. FISCAL IMPACT
Funds are available for this expenditure from the Street and Highway Improvement Fund, no. 766. The cost of this purchase is $351,692.84.
Title
To authorize the Director of Finance and Management to enter into a contract for the purchase of four tractors in accordance with a State of Ohio contract with the John Deere Company for the Division of Planning and Operations; to authorize the Director of Finance and Management to enter into a contract for the purchase of four sets of mowers in accordance with a State of Ohio contract with JD Equipment, Inc., for the Division of Planning and Operations; to amend the 2011 C.I.B: to authorize the transfer of funds within the Street and Highway Improvement Fund; to authorize the expenditure of $351,692.84 from the Street and Highway Improvement Fund. ($351,692.84)
Body
WHEREAS, the Division of Planning and Operations is responsible for mowing along the City's roadway system, and
WHEREAS, the Division of Planning and Operations wishes to purchase four tractors and four sets of mowers using State of Ohio State Term Schedule, STS515X which expires on November 30, 2012, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, this purchase has been approved by the Fleet Management Division and this equipment does not offer environmentally preferred fuel options at this time, and
WHEREAS, funding is based on quotes dated July 13, 2011 and July 14, 2011 submitted by JD Equipment Company, and the quoted prices reflect State of Ohio contract pricing and are on file with the Purchasing Office, and
WHEREAS, funds are available within the Street and Highway Improvement Fund for this expense; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with the John Deere Company, 2000 John Deere Run, Cary, NC 27513, for the purchase of four tractors in accordance with the State of Ohio State Term Schedule Contract, STS515W / Contract # 7751501208, which expires on November 30, 2012.
SECTION 2. That the Director of Finance and Management is hereby authorized to establish a purchase order with the JD Equipment, Inc., 1660 US Route 42 North, London, OH 43140, for the purchase of four sets of mowers in accordance with the State of Ohio State Term Schedule Contract, STS515X / Contract # 7751500508-10, which expires on November 30, 2012.
SECTION 3. That the 2011 Capital Improvement Budget Authorized by ordinance 0266-2011 be amended as follows to provide sufficient authority for this purchase as follows:
Fund / Project / Project Name / Current C.I.B. Amount / Amendment / Amended C.I.B.
766 / 766999-100000 / Unallocated Balance (Street & Highway Carryover) / $1,186,308.00 / ($351,693.00) / $834,615.00
766 / 530020-100000 / Street Equipment (Street & Highway Carryover) / $0.00 / $351,693.00 / $351,693.00
SECTION 4. That the sum of $351,692.84 is hereby appropriated within the Street and Highway Improvement Fund, No. 766, Dept./Div. 59-11, Project 766999-100000, O.L. 01-03 Codes 06-6600, OCA Code 766999-100000.
SECTION 5. That the transfer of cash and appropriation within the Street and Highway Improvement Fund, No. 766, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 06-6651 / 766999 / $351,692.84
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530020-100000 / Street Equipment / 06-6651 / 766020 / $351,692.84
SECTION 6. That funding for this legislation is based on quotes dated July 13, 2011 submitted by JD Equipment Company, and the quoted prices reflect State of Ohio contract pricing and are on file with the Purchasing Office.
SECTION 7. That the sum of $351,692.84 or so much thereof as may be needed is hereby authorized to be expended from the Street and Highway Improvement Fund, No. 766, Dept./Div. 59-11, OCA Code 766020, O.L. 01-03 Codes 06-6651, Project Number 530020-100000.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.