City of Columbus - File #: 1487-2004

• File #: 1487-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/13/2004
• In control: Health, Housing & Human Services Committee
• On agenda: 9/13/2004
• Final action: 9/15/2004
• Title: To authorize the Board of Health to enter into contract with Matrix Systems, Inc., for the purchase and installation of electronic access security equipment, to waive competitive bidding provisions of the City Code, to authorize the expenditure of $7,500 from the Voted 1999 Health Renovation Fund, and to declare an emergency. ($7,500)

Date	Ver.	Action By	Action	Result
9/15/2004	1	CITY CLERK	Attest
9/14/2004	1	MAYOR	Signed
9/13/2004	1	Columbus City Council	Approved	Pass
9/13/2004	1	COUNCIL PRESIDENT	Signed
9/9/2004	1	Health Drafter	Sent for Approval
9/9/2004	1	CITY ATTORNEY	Reviewed and Approved
9/9/2004	1	Health Drafter	Sent to Clerk's Office for Council
9/8/2004	1	City Clerk's Office	Sent back for Clarification/Correction
9/3/2004	1	Health Drafter	Sent to Clerk's Office for Council
9/2/2004	1	Health Drafter	Sent for Approval
9/2/2004	1	Auditor Reviewer	Reviewed and Approved
9/2/2004	1	CITY AUDITOR	Reviewed and Approved
9/1/2004	1	Finance Reviewer	Reviewed and Approved
9/1/2004	1	FINANCE DIRECTOR	Reviewed and Approved
8/30/2004	1	Health Drafter	Sent for Approval
8/26/2004	1	ODI DIRECTOR	Reviewed and Approved
8/18/2004	1	Health Drafter	Sent for Approval
8/18/2004	1	EBOCO Reviewer	Sent for Approval
8/17/2004	1	HEALTH DIRECTOR	Reviewed and Approved
8/13/2004	1	Health Reviewer	Reviewed and Approved

Explanation

September 13, 2004

The purpose of this legislation is to enter into contract with Matrix Systems, Inc., for the purchase and installation of electronic access security equipment for the Health Department facility located at 240 Parsons Avenue.

This ordinance authorizes the Board of Health to enter into contract with Matrix Systems, Inc., for $7,500.

In May of 2001, Matrix Systems, Inc. was awarded the initial phase of the access security equipment for the Health Department. The need for additional equipment in the amount of $7,500 has been identified. Due to the proprietary nature of the security software and compatibility with existing security equipment, it is in the best interest of the City to waive the provisions of competitive bidding and enter into contract with Matrix Systems, Inc.

The contract compliance number for Matrix Systems, Inc., is 31-0902711.

This capital improvement project expenditure is budgeted within the Blind School Renovation Project, Fund 706.

This ordinance is requested as an emergency to allow for the timely procurement of needed services, thereby allowing the project to proceed without delay.

Title

To authorize the Board of Health to enter into contract with Matrix Systems, Inc., for the purchase and installation of electronic access security equipment, to waive competitive bidding provisions of the City Code, to authorize the expenditure of $7,500 from the Voted 1999 Health Renovation Fund, and to declare an emergency. ($7,500)

Body

WHEREAS, a need exists for electronic access security equipment for the Health Department facility located at 240 Parsons Avenue; and

WHEREAS, it is in the City's best interest to waive competitive bidding and contract with Matrix Systems, Inc., for access security equipment; and,

WHEREAS, this ordinance is requested as an emergency to allow for the timely procurement of needed services, thereby allowing the project to proceed without delay.

WHEREAS, an emergency exists in the usual daily operation of the Columbus Health Department in that it is immediately necessary to enter into contract with Matrix Systems, Inc., for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1: That the Board of Health is hereby authorized to enter into contract for $7,500.00 with Matrix Systems, Inc., for the purchase and installation of electronic access security equipment for the Blind School Renovation Project.

SECTION 2: That the expenditure is hereby authorized as follows: Fund: Health Renovation Fund|Div.: 50-01|Fund: 706|Project:570053|Obj. Level 3:6620|OCA:597013|

Amount:$7,500.

SECTION 3: That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.

SECTION 4: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.