Explanation
BACKGROUND: The Purchasing Office received and opened bid number SA001817 for two utility bodies, for the Division of Water on November 10, 2005. These bodies will be used to complete the construction of vehicles in the water maintenance section. The Division of Water budgeted $40,000.00 for this purchase. Three bids were received and the Purchasing Office deemed all of them complete. The low bid was K.E. Rose Truck Equipment Co. at $28,800.00. The Purchasing Office mailed bids to all registered vendors under this commodity. The contract compliance number for K.E Rose Truck Equipment Co. is 31-1233819. They do not have MBE/FBE status. Of the 35 vendors solicited, none have certified MBE/FBE status.
It is requested that this Ordinance be handled in an emergency manner, for this year's funding and to expedite the completion of a new hydrant truck. The Division of Water has a new hydrant crew employed awaiting the new vehicle.
Fiscal Impact: The Division of Water budgeted $40,000.00 for this purchase.
$0 was expended for Utility Bodies during 2004.
$27,930.00 was expended for Utility Bodies during 2003.
Title
Title: To authorize the Director of Finance and Management to enter into a contract with K.E. Rose Truck Equipment Co., for two utility bodies, for the Division of Water, and to authorize the expenditure of $28,800.00 from Water Systems Operating Fund, and to declare an emergency. ($28,800.00)
Body
WHEREAS, the Purchasing Office did receive and open bid number SA001817 for the purchase of two utility bodies on November 10, 2005, and
WHEREAS, three bids were received and all were deemed complete by the Purchasing Office
WHEREAS, K.E. Rose Truck Equipment Co., met or exceeded all of our specifications, therefore, we are recommending award of this contract go to K.E. Rose Truck Equipment Co. as the lowest responsive, responsible, and best bidder to meet specifications, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with K.E. Rose Truck Equipment Co., for two utility bodies, for this year's funding and to expedite the completion of a new hydrant truck for which the Division of Water has a new hydrant crew employed and awaiting the new vehicle, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with K.E. Rose Truck Equipment Co., as the lowest responsive, responsible, and best bidder, for two utility bodies, for the Division of Water, Department of Public Utilities.
Section 2. That the expenditure of $28,800.00 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, Object Level One 06, Object Level Three 6652, to pay the cost thereof as follows:
OCA 601880-$8,900.00
OCA 602722-$19,900.00
Section 3. That for the reasons stated in the preamble hereto which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.