Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish two (2) purchase orders utilizing two (2) existing Universal Term Contracts (UTCs), with Pomeroy IT Solutions, (FL004506, BPCMP30A- Expiration Date: 6/30/2012) and Blue Apple Technologies, LLC (FL004870, BPSFT45A-Expiration Date: 6/30/14), established through the competitive bid process by the Purchasing Office. This purchase is to acquire equipment associated with the Metronet Fire Station network equipment project at a cost of $243,697.98. The purchase orders will be created with the following vendors as follows:
Pomeroy IT Solutions, will be supplying hardware/equipment maintenance via Cisco UTC Network at $198,828.10
Blue Apple Technologies, LLC will be supplying Liebert equipment hardware/services at $44,869.88
The Department of Technology's Metronet Services provides data connectivity that supports various business functions and allows all city agencies and departments to communicate. Currently, the Department of Technology has a need to replace End of Life/End of Support (EOL/EOS) Fire Station network equipment throughout the city. The new network equipment will fill an immediate need of maintaining critical network access to all Fire Stations citywide, with reliable and supportable equipment, while also providing the potential for alternate means of connectivity via fiber optics for the future. Each Fire Station will also receive an Uninterruptable Power Supply (UPS) to protect the equipment from power spikes and brown outs caused by commercial power sources.
The current equipment, hardware and software are no longer supported. This legislation will allow for the replacement of Fire Station equipment that is currently EOL/EOS. The equipment replacement is necessary to provide the city's Fire Stations with the ability to conduct business with reliable equipment that is under support for both hardware and software.
FISCAL IMPACT: Approval of this ordinance will allow for the expenditure of $243,697.98, for the Metronet Fire Station network equipment project, utilizing two (2) existing Universal Term contracts (UTCs) with Pomeroy IT Solutions and Blue Apple Technologies, LLC. The Funding for this project in the amount of $243,697.98 was budgeted and is available within the Department of Technology Capital Improvement Fund, Routing Equipment Project.
CONTRACT COMPLIANCE NUMBERS:
Pomeroy IT Solutions: 611352158 Expiration Date: 9/22/2011
Blue Apple Technologies, LLC: 201963069 Expiration Date: 7/20/2012
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish purchase orders from two (2) existing Universal Term Contracts (UTCs) for the acquisition of equipment with Pomeroy IT Solutions for Cisco Network Hardware/Maintenance and Blue Apple Technologies, LLC for Liebert equipment associated with the Metronet's Fire Station network equipment project; and to authorize the expenditure of $243,697.98 from the Department of Technology Capital Improvement Fund. ($243,697.98).
Body
WHEREAS, the Department of Technology has a need to replace End of Life/End of Support (EOL/EOS) network equipment at City Fire facilities associated with the Public Safety Fire network in connection with the Metronet Fire Station network equipment project, and
WHEREAS, the Department of Technology's Metronet Services provides data connectivity that allows all city agencies and departments to communicate and support other business functions, and
WHEREAS, it is necessary for the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish purchase orders from two (2) existing Universal Term Contracts (UTCs) with Pomeroy IT Solutions, $198,828.10 (FL004506, BPCMP30A- Expiration Date: 6/30/2012) and Blue Apple Technologies, LLC $44,869.88 (FL004870, BPSFT45A-Expiration Date: 6/30/14) for the Metronet Fire Station network equipment project, and
WHEREAS, it is necessary for the Director of Finance and Management on behalf of the Department of Technology, to establish purchase orders from two (2) existing UTCs with Pomeroy IT Solutions and Blue Apple Technologies, LLC, for the Metronet Fire Station network equipment project, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, on behalf of the Department of Technology, is hereby authorized to establish purchase orders from two existing Universal Term Contracts (UTCs) with the following vendors for hardware and services, in connection with the Metronet Fire Station network equipment project; Pomeroy IT Solutions $198,828.10 and Blue Apple Technologies, LLC $44,869.88, totaling $243,697.98.
SECTION 2: That the expenditure of $243,697.98 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.:47-02| Fund: 514| Sub-fund: 03; OCA Code: 514246| Project Number: 470046- 100002 | Project Name: Routing Equipment | Obj. Level 6: 6644| Amount $226,307.91
Dept./Div.:47-02| Fund: 514| Sub-fund: 02; OCA Code: 475142| Project Number: 470046- 100002 | Project Name: Routing Equipment | Obj. Level 6: 6644| Amount $17,390.07
Allocation of funds for set up of purchase orders as follows:
Blue Apple Technologies: Sub-fund: 03; OCA: 514246: Obj. Level 6:6644; $27,479.81
Blue Apple Technologies: Sub-fund: 02; OCA: 475142: Obj. Level 6:6644; $17,390.07
Pomeroy IT Solutions: Sub-fund: 03; OCA: 514246; Obj. Level 6:6644; $198,828.10
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.