Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement with CH2M Hill Engineers, Inc. for the Dublin Road Water Plant Treatment Capacity Increase Project - Detailed Design Phase, for the Division of Water Contract No. 1009.
The original agreement as well as Modification No. 1 provided for preliminary and detailed design of the project.
This Modification (No. 2) was planned and will provide for final design of treatment improvements and for initial services during construction. Work under this phase includes performing periodic site visits to determine if work is proceeding in accordance with the contract documents, submittal review, clarification of Contractor's request for information and preparation of record drawings. This work will be performed under this contract modification. This contract with be modified two additional times for engineering services during construction for upcoming phases of the work.
1.1 Amount of additional funds to be expended: $8,000,000.00
Original Contract Amount: $10,432,936.00
Modification No. 1 $13,300,000.00
Modification No. 2 (current) $ 8,000,000.00
Total (Orig. + Mods 1 - 2) $31,732,936.00
1.2. Reasons additional goods/services could not be foreseen:
This was a planned contract modification identified in the original contracting legislation Ordinance No. 0938-2010 and the first contract modification Ordinance No. 1925-2011.
1.3. Reason other procurement processes are not used:
This was a planned contract modification identified in the original contracting legislation as well as the first contract modification. The current consultant is familiar with the project and has completed all the work to date on the current design path. Bidding the work to another consultant will further delay the project and will result in higher costs due to bringing the new consultant up to speed on the project and put the City at high risk of not meeting anticipated future water quality regulation deadlines.
1.4. How cost of modification was determined:
The Consultant prepared an estimate based on the scope of work for the remainder of detailed design services. The City Project Manager and associated staff reviewed and approved these cost summaries.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project is necessary to meet anticipated demand projections for the Dublin Road Water Plant service area and to comply with impending regulations associated with the Stage 2 Disinfection Byproduct Rule. The project will also address compliance with drinking water nitrate regulations. Providing an adequate and safe supply of drinking water is essential to economic growth and development.
3. CONTRACT COMPLIANCE INFO: 32-0100027, expires 1/7/15, Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CH2M Hill Engineers, Inc.
4. FUTURE CONTRACT MODIFICATION: This contract with be modified two additional times for engineering services during construction for upcoming phases of the work.
5. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order to allow the design consultant to continue working without incurring cost impacts or schedule delays. This project has an aggressive completion schedule in order to comply with new rules promulgated by the Ohio Environmental Protection Agency (OEPA) set forth in the Stage 2 Disinfection By-Product Rule and the Long Term 2 Enhanced Surface Water Treatment Rule.
6. FISCAL IMPACT: There are sufficient funds within the Water Works Enlargement Voted Bonds Fund for this project.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the professional engineering services agreement with CH2M Hill Engineers, Inc. for the Dublin Road Water Plant Treatment Capacity Increase Project - Detailed Design Phase; for the Division of Water; to authorize an expenditure up to $8,000,000.00 from the Water Works Enlargement Voted Bonds Fund; and to declare an emergency. ($8,000,000.00)
Body
WHEREAS, Contract No. EL010879 was authorized by Ordinance No. 0938-2010, passed July 19, 2010, was executed on August 20, 2010, and approved by the City Attorney on September 3, 2010; and
WHEREAS, Modification No. 1, identified as contract number, EL012300, was authorized by Ordinance No. 1925-2011, passed December 5, 2011, was executed December 7, 2011, and signed by the City Attorney on December 15, 2011; and
WHEREAS, Modification No. 2 is needed is for final design of treatment improvements and for initial services during construction; and
WHEREAS, it is necessary for this Council to authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with CH2M Hill Engineers, Inc. for continued professional engineering services within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with CH2M Hill Engineers, Inc., for the Dublin Road Water Plant Treatment Capacity Increase Project - Detailed Design Phase, in an emergency manner in order to to comply with new rules promulgated by the Ohio Environmental Protection Agency (OEPA), for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services agreement with CH2M Hill Engineers, Inc. for the Dublin Road Water Plant Treatment Capacity Increase Project - Detailed Design Phase, in the amount of $8,000,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That an expenditure up to $8,000,000.00 is hereby authorized for the Dublin Road Water Plant Treatment Capacity Increase Project - Detailed Design Phase within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690428-100001 (carryover), Object Level Three 6677, OCA Code 664281.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.