Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Dynamix Engineering Ltd. for engineering services associated with the installation or replacement of outdated backup electrical generators for the Impound Lot at 2700 Impound Road, and the Division of Fire at the following locations: Fire Station No. 5 at 211 McNaughten Road; Fire Station No. 8 at 1240 Long Street; Fire Station No. 22 at 3069 Parsons Avenue; Fire Station No. 23 at 4451 Livingston Avenue; Fire Station No. 25 at 739 West 3rd Avenue; Fire Station No. 26 at 5333 Fisher Road; and Fire Station No. 27 at 7560 Smokey Row Road. Some of the generators are well past their useful life, and some of these facilities have no backup electrical generators at all. Emergency generators are necessary to ensure the continued operation of these critical public facilities during power outages.
The selection of the vendor for professional services is in accordance with the competitive bidding provisions of the Columbus City Code. Requests for Statements and Qualifications were sent out and four proposals were received (1 ^FBE, 1 *MBE): Kramer, *Dynamix, ^Advanced Engineering Consultants, and Varo Engineers, Inc.
An evaluation committee was established and recommended that Dynamix Engineering Ltd, was the most qualified firm for the engineering services.
Emergency action is requested so the Impound Lot and fire stations will remain in operation during power outages, thereby ensuring ongoing and unimpeded services to the residents of Columbus.
Contract Compliance: Dynamix Engineering Ltd. Contract Compliance number is 31-1536631 and expires August 31, 2014.
Fiscal Impact: The cost of this contract is $78,000.00. The Department of Public Safety will provide $73,125.00 for this project. The Department of Public Service will provide $4,875.00 for the project. This legislation authorizes a transfer of $4,875.00 between projects within the Street and Highway Improvement Fund.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the Street and Highway Improvements Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Dynamix Engineering Ltd. for engineering services associated with the installation and replacement of backup electrical generators for the Impound Lot and various Fire Stations; to authorize the total expenditure of $78,000.00 from the Safety Voted Bond Fund and Street and Highway Improvement Fund; and to declare an emergency. ($78,000.00)
Body
WHEREAS, it is necessary to amend the 2014 Capital Improvement Budget and to authorize the City Auditor to transfer funds between projects within the Street and Highway Improvement Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for engineering services associated with the installation or replacement of backup electrical generators for the Impound Lot and the various Division of Fire facilities; and
WHEREAS, Dynamix Engineering Ltd. is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Dynamix Engineering Ltd. for engineering services for the Impound Lot and the Division of Fire, so that the Impound Lot and fire stations will remain in operation during power outages to ensure ongoing and unimpeded services to the residents of Columbus; thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
766 / 590105-100005 / Pedestrian Safety -Sidewalk Program (Street & Highway Imp Carryover) / $10,248.00 / ($4,875.00) / $5,373.00
766 / 590132-100000 / Facility Improvements (Street & Highway Imp Carryover) / $50,000.00 / $4,875.00 / $54,875.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Street and Highway Improvements, Fund No. 766, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 590105-100005 / Pedestrian Safety -Sidewalk Program / 06-6600 / 761055 / $4,875.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 590132-100000 / Facility Improvements / 06-6600 / 591136 / $4,875.00
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Dynamix Engineering Ltd. for engineering services for the Impound Lot and various Division of Fire facilities.
SECTION 4. That the expenditure of $78,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103-100001
OCA Code: 711031
Object Level 1: 06
Object Level 3: 6620
Amount: $73,125.00
Division: 59-11
Fund: 766
Project:: 590132-100000
OCA Code: 591136
Object Level 1: 06
Object Level 3: 6620
Amount: $4,875.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.