Explanation
BACKGROUND: In 1994, The Department of Public Utilities initiated a contract (CT-15918) for software and services related to water and sewer information management system (WASIMS). The original contract, Section 12, provided for modifications and changes in scope of service. However, the original contract, in fiscal year 2000, was assumed by the Department of Technology along with the maintenance, modifications and services responsibilities provided by Indus Utility Systems, Inc. (Indus); now known as Ventyx, Inc; this name change was previously addressed in ordinance number 0649-2007.
This legislation authorizes the Department of Technology (DoT) on behalf of the Department of Public Utilities to modify an annual renewal contract with Ventyx Inc. This contract will allow the Department of Technology to continue utilizing services, provided by Ventyx Inc. associated with annual maintenance and support, for the Water and Sewer Information Management System (WASIMS); the Advantage, Customer Suite and Service Suite software and other related support services, utilizing the terms and conditions in accordance with the original contract. The coverage period for the services related to this modification is for twelve months commencing October 1, 2009 through September 30, 2010, in the amount of $240,025.00.
Passage of this ordinance will also allow for services with the same company, provided by the same contract, for maintenance and support associated with the Archive Manager Software module, with a coverage period of July 1, 2009 through June 30, 2010, in the amount of $320,776.00.
Also, this legislation request for funding that will allow for maintenance and support, provided by Ventyx, Inc., for the MicroFocus software, which is associated with WASIMS, Advantage Customer Suite and Service Suite; with a coverage period of November 1, 2009 through October 30, 2010 for $2,790.00.
FISCAL IMPACT: The cost for the annual maintenance associated with Archive Manager for the year 2007 was $307,611.00 and $320,008.00 in 2008, with the provider Ventyx Inc. The cost of maintenance for the Advantage, Customer Suite and Service Suite software, expended in the year of 2007 was $223,599.00 and $239,450.00 for 2008 along with $228,004.00 for arrears payments. Additionally, the amount of $2,783.00 was expended in 2008, for the first time, for an extension of a maintenance agreement associated with MicroFocus software, associated with WASIMS, Advantage Customer Suite and Service Suite. Funding for this legislation is available within the Department of Technology's Information Service's Fund as follows; the Advantage, Customer Suite and Service Suite software maintenance is $240,025.00 with a coverage period from October 1, 2009 through September 30, 2010; the Archive Manager Software module, with a coverage period of July 1, 2009 through June 30, 2010, in the amount of $320,776.00; and MicroFocus software maintenance with a coverage period of November 1, 2009 through October 30, 2010 for $2,790.00, bringing the total amount requested for this ordinance to $563,591.00 with the aggregate contract total being $4,842,583.23.
EMERGENCY: Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
CONTRACT COMPLIANCE: 94-3273443 Expiration: 6/30/2010
Title
To authorize the Director of the Department of Technology on behalf of the Department of Public Utilities, to modify an annual renewal contract with Ventyx Inc., formerly known as Indus Utility Systems, Incorporated for maintenance, support and related services; to authorize the expenditure of $563,591.00 from the Department of Technology Information Services Fund; and to declare an emergency. ($563,591.00)
Body
WHEREAS, Indus Utility Systems, Inc. (Indus), currently known as Ventyx, and the Department of Public Utilities executed contract CT-15918 in 1994 under Ordinance 1996-94 for Technical Agreement (TCP Agreement) and Technical Currency Support Services, and
WHEREAS, the city needs Ventyx Inc. to maintain existing software with all current upgrades and revisions under the Advantage, Customer Suite and Service Suite and other related support services portion of this contract with payment coverage period from 10/1/07 to 9/30/08, and coverage for the forthcoming period from 10/1/08 to 9/30/09;and
WHEREAS, the city needs Ventyx, Inc. to maintain existing MicroFocus software, associated with WASIMS, the Advantage, Customer Suite and Service Suite, with a coverage period from 11/1/08 to 10/30/09, and
WHEREAS, without this agreement, the Division of Water will not receive upgrades and the capability to debug the system, negatively impacting the water and sewer billing system, and
WHEREAS, that an emergency exist within the Department of Technology, on behalf of the Department of Public Utilities, as there is an immediate need to modify an existing contract for maintenance and support services, provided by Ventyx Inc., thereby preserving the public health, peace, property, safety, and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Utilities, be and is hereby authorized to modify a contract with Ventyx Inc. for maintenance, support and related services, associated with the Water and Sewer Information Management System (WASIMS). The Advantage, Customer Suite and Service Suite software maintenance is $240,025.00 with a coverage period from October 1, 2009 through September 30, 2010. The Archive Manager Software module maintenance and support has a coverage period of July 1, 2009 through June 30, 2010, in the amount of $320,776.00; and MicroFocus software maintenance has a coverage period of November 1, 2009 through October 30, 2010 for $2,790.00, bringing the total amount requested for this ordinance to $563,591.00 with the aggregate contract total being $4,842,583.23.
SECTION 2: That the expenditure of $563,591.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: Div.: 47-01| Fund: 514| Subfund: 550| OCA: 514550| Object Level One: 03| Object Level Three: 3369| Amount: $14,641.52 - Customer Suite - Advantage Software
Division: Div.: 47-01| Fund: 514| Subfund: 600| OCA: 514600| Object Level One: 03| Object Level Three: 3369| Amount: $93,129.70 - Customer Suite - Advantage Software
Division: Div.: 47-01| Fund: 514| Subfund: 650| OCA: 514650| Object Level One: 03| Object Level Three: 3369| Amount: $104,410.88 - Customer Suite - Advantage Software
Division: Div.: 47-01| Fund: 514| Subfund: 675| OCA: 514675| Object Level One: 03| Object Level Three: 3369| Amount: $27,842.90 - Customer Suite - Advantage Software
Division: Div.: 47-01| Fund: 514| Subfund: 550| OCA: 514550| Object Level One: 03| Object Level Three: 3369| Amount: $170.19 - Mircofocus
Division: Div.: 47-01| Fund: 514| Subfund: 600| OCA: 514600| Object Level One: 03| Object Level Three: 3369| Amount: $1,082.52 - Mircofocus
Division: Div.: 47-01| Fund: 514| Subfund: 650| OCA: 514650| Object Level One: 03| Object Level Three: 3369| Amount: $1,213.65 - Mircofocus
Division: Div.: 47-01| Fund: 514| Subfund: 675| OCA: 514675| Object Level One: 03| Object Level Three: 3369| Amount: $323.64 - Mircofocus
Division: Div.: 47-01| Fund: 514| Subfund: 550| OCA: 514550| Object Level One: 03| Object Level Three: 3369| Amount: $19,567.33 - Archive Manager Module
Division: Div.: 47-01| Fund: 514| Subfund: 600| OCA: 514600| Object Level One: 03| Object Level Three: 3369| Amount: $124,461.08 - Archive Manager Module
Division: Div.: 47-01| Fund: 514| Subfund: 650| OCA: 514650| Object Level One: 03| Object Level Three: 3369| Amount: $139,537.56 - Archive Manager Module
Division: Div.: 47-01| Fund: 514| Subfund: 675| OCA: 514675| Object Level One: 03| Object Level Three: 3369| Amount: $37,210.03 - Archive Manager Module
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.