Explanation
BACKGROUND:
This ordinance authorizes and directs the Human Resources Director to enter into contract with Aon Consulting Inc. for employee benefits consulting services including, but not limited to, assistance in determining employee and employer insurance rates, labor negotiation cost estimations, and benefit administration. In addition, this ordinance authorizes the expenditure and establishes a maximum obligation liability of $238,000.00 to be paid from the employee benefits fund. This ordinance represents the third year of the contract. Following the third year, the contract allows for two one year extensions if all parties are in agreement. Every year the contract renewal is subject to available appropriation and funding.
The third year contract dates are from March 1, 2022 to February 28, 2023.
Contract compliance number is 22-2232264.
FISCAL IMPACT: Funding for this contract totals $238,000.00 and is budgeted in the 2022 employee benefits fund budget. Every year, contract renewal is subject to available and adequate appropriation and funding. This ordinance is contingent on the passage of the 2022 Other Funds operating budget, Ordinance 2742-2021.
Emergency action is requested to ensure benefit consultant services are able to commence as soon as contractually possible, thereby maintaining continuity of service.
Title
To authorize the Director of Human Resources to enter into contract with Aon Consulting Inc. to provide employee benefits consulting services from March 1, 2022 through February 28, 2023; to authorize the expenditure of $238,000.00 from the employee benefits fund, or so much thereof as may be necessary, to pay the costs of said contract; and to declare an emergency. ($238,000.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to contract with Aon Consulting Inc. to provide professional employee benefits consulting services from March 1, 2022 through February 28, 2023; and
WHEREAS, the contract is for a three year period, with two one-year extensions possible, subject to sufficient appropriation; and
WHEREAS, this contract represents the third year of the current contract; and
WHEREAS, it is necessary to authorize the expenditure of up to $238,000.00, or so much thereof as may be necessary, to pay contract costs for employee benefits consultation; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Human Resources in that it is immediately necessary to authorize the Director to enter into contract with Aon Consulting Inc. to ensure continuity of services, all for the preservation of the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Human Resources is hereby authorized to enter into contract with Aon Consulting Inc.to provide professional employee benefits consulting services from March 1, 2022 through February 28, 2023.
SECTION 2. That the expenditure of up to $238,000.00, or so much thereof as may be necessary, is hereby authorized in the employee benefits fund 5502 in object class 03 Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage, if the Mayor neither approves nor vetoes the same.