Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Schorr Architects, Inc. for professional architectural and engineering consulting services for various City renovation projects. This serves as a blanket contract for renovations to City building and building components.
The original contract was authorized by Ordinance No. 1201-2011, passed July 26, 2011, authorized the contract for professional architectural and engineering consulting services for various City renovation projects. This is a planned contract modification, and is necessary to include additional projects and resources that have been identified over time. Establishing a blanket contract is an efficient mechanism by which smaller renovation projects can be scoped and bid. Actual construction projects designed under this contract come back to Council for authorization
It is practical and cost effective for coordination and continuity to modify this contract with Schorr Architects, Inc. It would not be in the best interests of the City to go with another vendor. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so that needed renovations within the City may be designed and/or assessed as quickly as possible.
Schorr Architects, Inc. Contract Compliance No. 03-0499713, expiration date February 9, 2013.
Fiscal Impact: The cost of this modification is $330,000.00. This legislation authorizes the expenditure of $200,000.00 from the Construction Management and $100,000.00 from the Public Safety Capital Improvement Funds. In order to spend these funds, it is necessary to authorize transfers between projects within the Construction Management and Public Safety Capital Improvement Funds and to amend the 2012 Capital Improvement Budget. Also, $30,000 is available per Ordinance No. 1305-2011, which established an Auditor's Certificate (AC032806) for Public Service facility renovation projects. Funds are contingent on the July 2012 Bond Sale.
Title
To amend the 2012 Capital Improvement Budget; to authorize transfers between projects within the Construction Management and Public Safety Capital Improvement Funds; to authorize the Director of Finance and Management to modify a contract on behalf of the Office of Construction Management with Schorr Architects, Inc., for professional architectural and engineering consulting services for various City renovation projects; to authorize the expenditure totaling $300,000.00 from the Construction Management Capital Improvement Fund and the Safety Capital Improvement Fund; to authorize the expenditure of $30,000.00 from an Auditor's Certificate established previously for the Department of Public Service Facility Renovation projects; and to declare an emergency. ($330,000.00)
Body
WHEREAS, it is necessary to amend the 2012 Capital Improvement Budget and transfer cash between projects in the Construction Management and Public Safety Capital Improvement Fund; and
WHEREAS, Auditor's Certificate AC032806, authorizing the expenditure of funds is available for the purpose of professional architectural and engineering consulting services for various City renovation projects for the City of Columbus, Department of Public Service; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to modify the contract with Schorr Architects, Inc., for general architectural and engineering consulting services for various City renovation projects; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Schorr Architects Inc., for professional architectural and engineering consulting services for various necessary renovation projects within the City, so that that needed renovations may be accomplished as quickly as possible, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 Capital Improvement Budget be amended as follows to facilitate the expenditures below:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
340103-100000 Fire Facility Renovation $1,695,000|$1,595,000|($100,000)
310004-100000 Professional Arch Services $0|$100,000|$100,000
FROM:
Dept/Div: 30-03| Fund: 701|Project Number 340103-100000|Project Name - Fire Facility Renovation|OCA Code: 711103|OL3: 6681|Amount $100,000.00
TO:
Dept/Div: 30-03| Fund: 701|Project Number 310004-100000|Project Name - Professional Arch Services| OCA Code: 701004|OL3: 6620|Amount $100,000.00
SECTION 2. That the Finance and Management Director is hereby authorized to modify the contract on behalf of the Office of Construction Management with Schorr Architects, Inc. for professional architectural and engineering consulting services for various renovation projects.
SECTION 3. That the expenditure of $300,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 4, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 733
Project: 570030-100143
OCA Code: 730143
Object Level 1: 06
Object Level 3: 6681
Amount: $200,000.00
Division: 30-01
Fund: 701
Project: 310004-100000
OCA Code: 701004
Object Level: 06
Object Level 3: 6681
Amount $100,000.00
SECTION 4. That for the purpose of paying the cost of this contract, the sum of $30,000.00 is authorized to be expended from a previously established Auditor's Certificate, AC032806, established for facility renovation needs of the Department of Public Service.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.