Explanation
Background: This ordinance authorizes the Director of Public Utilities to enter into an agreement with Woolpert, Inc. for Digital Ortho-imagery and LiDAR services in accordance to the State of Ohio contract, CSP# 021328. The contract amount being authorized by this ordinance is $122,641.50.
The State of Ohio contract, CSP# 021328, was formally bid through and awarded by the State of Ohio, through the Department of Administrative Services for the Ohio Office of Information Technology. This contract was bid specifically to be a cooperative contract for use by other government agencies in accordance with Chapter 1545 of the Ohio Revised Code (ORC). Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts. Given the proposed timeframe and complexity of the project, it is in the City's best interest to take advantage of the State of Ohio contract to secure these services.
The Ohio Geographically Referenced Information Program (OGRIP) continues to sponsor programs to better support the users of geospatial data within Ohio. The Ohio Statewide Imagery Program (OSIP) is a program that accomplishes this goal. As a governmental subdivision of the State of Ohio, the City of Columbus can be party to the State of Ohio contract, CSP# 021328.
The intent of this project is to acquire new service area wide color ortho-imagery data to update the GIS database. The existing color ortho-imagery data is out of date, creating a high demand for current data. This project will support stormwater and watershed management. It will provide higher accuracy in calculating impervious area for the stormwater utility billing system. Additionally, the imagery will support the efficient use of technology to support ongoing operational needs within the entire Department of Public Utilities.
The term of this contract is established for one-year with an expiration date of November 30th, 2026. This contract will not automatically renew. Renewal of this contract is subject to mutual agreement between the parties, approval of City Council, and certification of funds by the City Auditor.
Principal Parties:
Woolpert, Inc.
1 Easton Oval, Suite 400
Columbus, Ohio 43219
Brian Stevens, (614) 476-6000
Contract Compliance Number: 001040
Contract Compliance Expiration Date: 04/03/2027
Fiscal Impact: No fiscal action is required at this time. As of now, $122,641.50 is available on PO479105 to meet the financial obligations of this contract. The Department is seeking authorization to use the remaining funds on PO479105 to pay for the costs of the contract.
$367,924.50 has been spent so far in 2025
$00.00 was spent in 2024
$00.00 was spent in 2023
Title
To authorize the Director of the Department of Public Utilities to enter into contract with Woolpert, Inc. Digital Ortho-imagery and LiDAR services for an amount not to exceed $122,641.50; and to authorize the use of $122,641.50 remaining funds on existing purchase orders to pay for the costs of the contract. ($0.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into contract with Woolpert, Inc. for Digital Ortho-imagery and LiDAR services; and
WHEREAS, Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts; and
WHEREAS, the State of Ohio, Department of Administrative Services solicited formal bids for Digital Ortho-imagery Services and an award was made to Woolpert, Inc.; and
WHEREAS, this contract was bid specifically to be a cooperative contract for use by other government agencies in accordance with Ohio Revised Code §125.04; and
WHEREAS, a contract, authorized by Ordinance 2454-2024, was established with Woolpert, Inc. based upon the proposal received and had an expiration date of November 30, 2025; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to use the remaining funds on PO479105; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, to authorize the Director of Public Utilities to enter into contract with Woolpert Inc. for Digital Ortho-imagery and LiDAR services; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and is hereby authorized to enter into a service contract not to exceed $122,641.50 with Woolpert, Inc. in accordance with such other terms and conditions of the agreement on file for Digital Ortho-imagery and LiDAR services through November 30, 2026.
SECTION 2. That Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract.
SECTION 3. That the Director of the Department of Public Utilities be and is hereby authorized to use the funds associated with PO479105, originally set up for Digital Ortho-imagery and LiDAR services.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.