Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #1) an existing engineering agreement with Smoot Construction Company for Professional Construction Management Services for the Lockbourne Intermodal Subtrunk project. This is the first planned modification of the agreement.
The original contract and this modification tasks Smoot Construction Company with the construction management, inspection services, start up coordination, reporting, budgeting, scheduling, document tracking, and other related tasks for the Lockbourne Intermodal Subtrunk construction project.
1.1 Modification Information: Amount of additional funds $5,031,441.43
Original Contract: $1,075,778.00
Design Modification #1 (Current) $5,031,441.43
Design Modification #2 (Future) $3,000,000.00
TOTAL $9,107,219.43
1.2 Reasons additional goods/services could not be foreseen:
This is the first of two planned modifications.
1.3 Reason other procurement processes are not used:
This increase is a planned modification of the original contract.
1.4 How cost of modification was determined:
The cost was determined by negotiations between the vendor, Smoot Construction Company, and the Division of Sewerage and Drainage. The total modification includes labor costs, if-authorized line item costs for supplemental services that may be required, and a ten percent (10%) contingency.
PROJECT TIMELINE: It is anticipated that the construction Notice to Proceed (NTP) will be issued in May 2017. The construction duration is three (3) years which would complete construction in May 2020 with project warranty ending in May 2021.
PROCUREMENT INFORMATION: The Division advertised for competitive bids for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329 of the Columbus City Code. The Division of Sewage and Drainage received three (3) bids on December 12, 2014 from the following companies:
|
Vendor Name |
Compliance No. |
EXP: Date |
Type |
City |
State |
|
Black & Veatch |
008038 |
9/22/2017 |
MAJ |
Columbus |
Ohio |
|
HR Gray |
005049 |
4/15/2018 |
MAJ |
Columbus |
Ohio |
|
Smoot Construction Co. |
004871 |
6/30/2017 |
MBE |
Columbus |
Ohio |
EMERGENCY DESIGNATION: Emergency designation is not requested at the time.
CONTRACT COMPLIANCE NO: Smoot Construction Co. 31-1224826 DAX Vendor #004871 | MBE | 6/30/2017
ECONOMIC / ENVIRONMENTAL IMPACT: The Lockbourne Intermodal Subtrunk project will allow the City to expand its collection system thus increasing our potential tax and rate payer bases. It will create environmental benefits by reducing the number of site septic treatment systems which allow for high quality treatment of the sewage. It will also decrease the long term maintenance and power usage that is associated with the pump stations that will be taken offline once the subtrunk is completed. This contract modification provides for professional construction management of the project.
FISCAL IMPACT: This legislation authorizes the transfer of $1,031,441.43 within and the expenditure of up to $5,031,441.43 from the Sanitary Sewer General Obligation (G.O.) Bond Fund 6109, and amends the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase an existing engineering agreement with Smoot Construction Company for the Professional Construction Management Services for the Lockbourne Intermodal Subtrunk; to authorize the transfer of $1,031,441.43 within and the expenditure of up to $5,031,441.43 from the Sanitary Sewer General Obligation (G.O.) Bond Fund; and to amend the 2016 Capital Improvements Budget. ($5,031,441.43).
Body
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify an existing agreement for professional engineering services with Smoot Construction Company for the Professional Construction Management Services for the Lockbourne Intermodal Subtrunk Project CIP #650491-100006; and
WHEREAS, the original agreement, Contract No. EL017469, was authorized by Ordinance No. 1722-2015, passed by the Columbus City Council on July 27, 2015; executed by the Director on August 20, 2015; approved by the City Attorney on September 21, 2015 in the amount of $1,075,778.00; and
WHEREAS, it is necessary for City Council to authorize the transfer within of $1,031,441.43 and the expenditure of up to $5,031,441.43 from the Sanitary Sewer System GO Bond Fund, Fund 6109; and
WHEREAS, it is necessary to amend the 2016 Capital Improvements Budget for purposes of providing sufficient budget authority for the aforementioned expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Public Utilities to modify an existing professional engineering services agreement with Smoot Construction Company for the Professional Construction Management Services for the Lockbourne Intermodal Subtrunk Project CIP 650491-100006, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized to modify an existing engineering agreement with Smoot Construction Company, 1907 Leonard Avenue, Columbus, Ohio, 43219 for Professional Construction Management Services for the Lockbourne Intermodal Subtrunk, in the amount of $5,031,441.43; in accordance with the terms and conditions of the contract on file.
SECTION 2. That the City Auditor is authorized and directed to transfer up to $1,031,441.43 from the Sanitary Sewer General Obligation Bond Fund | Fund No. 6109 | Division 60-05 | per the account codes in the attachment to this ordinance.
Section 3. That the 2016 Capital Improvements Budget is hereby amended as follows:
Fund | Project ID | Project Name | Current Authority | Change
6109 | 650800-100000 | General CA/CI | $7,049,626 | $6,018,185 | (-$1,031,442)
6109 | 650491-100006 | PCM for the Lockbourne Intermodal Subtrunk | $4,000,000 | $5,031,441.43 | (+$1,031,442)
SECTION 4. That the Director of Public Utilities be and hereby is authorized to expend up to $5,031,441.43 from the Sanitary Sewer General Obligation Bond Funds for the Professional Construction Management for the Lockbourne Intermodal Subtrunk per the account codes in the attachment to this ordinance.
SECTION 5. That the said firm, Smoot Construction Company, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts of contact modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.