Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement with Arcadis U.S., Inc. for the Hap Cremean Water Plant (HCWP) Hypochlorite Disinfection Improvements Project, Capital Improvements Project No. 690486-100000, Division of Water Contract No. 2132.
This agreement provides Professional Engineering Services to convert the HCWP disinfection process from the current gas based chlorine system to a liquid sodium hypochlorite disinfection system.
Work performed to date under this contract includes preliminary design services, detailed design, and bidding services to be conducted in the coming weeks.
Contract Modification No. 2 (current) will provide Initial Engineering Services During Construction. Since this is a multi-year project, a future contract modification is anticipated for Final Engineering Services During Construction.
The Community Planning Area for the Hap Cremean Water Plant is “99 - Citywide” since it provides service to several communities.
1.1 Amount of additional funds to be expended: $1,950,000.00
Original Agreement Amount: $ 587,000.00 (PO053678 {replaces PO042581})
Renewal #1: $2,159,645.00 (PO190205)
Modification #2 (current): $1,950,000.00
$4,696,645.00
Modification #3 (future): $1,000,000.00 (estimate)
Total (Orig. + Renewal/Mods.) $5,696,645.00
1.2. Reasons additional goods/services could not be foreseen:
This contract modification was anticipated and explained in original Ordinance No. 2817-2016 and in Renewal #1 Ordinance No. 1754-2019, however the scope of services needed differ, therefore a modification is needed.
1.3. Reason other procurement processes are not used:
The current consultant is familiar with the project and has completed all the preliminary design work and detailed design work to date. Bidding the work to another consultant will delay the project and will result in higher costs due to bringing the new consultant up to speed on the project and delay the timeline for replacing the existing chlorine gas system.
1.4. How cost of modification was determined:
The Consultant prepared an estimate based on the scope of work for the remainder of services during construction. City Project Manager and associated staff reviewed and approved these cost summaries.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will address the risks associated with a gaseous chlorine system while providing a safer storage and handling system for plant staff. The potential threat of an accidental or intentional release of chlorine gas will be eliminated with this project.
This work will occur within the secure area of the HCWP that is not accessible to the public, so public meetings are not anticipated.
3. CONTRACT COMPLIANCE INFO: 57-0373224, expires 3/18/23, MAJ, DAX No. 9409.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Arcadis U.S., Inc.
4. FUTURE MODIFICATION(S): A future contract modification request is anticipated for Final Engineering Services During Construction.
5. FISCAL IMPACT: A transfer of funds within the Water PayGo Fund - Fund No. 6016 is needed as well as an amendment to the 2021 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with Arcadis U.S., Inc. for the Hap Cremean Water Plant Hypochlorite Disinfection Improvements Project; for the Division of Water; to authorize a transfer, appropriation, and expenditure up to $1,950,000.00 within the Water PayGo Fund; and to amend the 2021 Capital Improvements Budget. ($1,950,000.00)
Body
WHEREAS, Contract No. PO053678 (formerly known as PO042581) was authorized by Ordinance No. 2817-2016, passed December 5, 2016, was executed on January 5, 2017, and approved by the City Attorney on January 10, 2017, for the Hap Cremean Water Plant Hypochlorite Disinfection Improvements Project; and
WHEREAS, Contract Renewal No. 1 to Contract No. PO053678/PO042581, identified as Contract No. PO190205 was authorized by Ordinance No. 1754-2019, passed July 22, 2019, was executed September 6, 2019, and signed by the City Attorney on September 10, 2019; and
WHEREAS, Contract Modification No. 2 (current) is needed to provide Initial Engineering Services During Construction; and
WHEREAS, a future contract modification request is anticipated for Final Engineering Services During Construction; and
WHEREAS, it is necessary for this Council to authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with Arcadis U.S., Inc. for the Hap Cremean Water Plant Hypochlorite Disinfection Improvements Project; and
WHEREAS, it is necessary to authorize a transfer, appropriation, and expenditure within the Water PayGo Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2021 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify the professional engineering services agreement with Arcadis U.S., Inc., for the Hap Cremean Water Plant Hypochlorite Disinfection Improvements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services agreement with Arcadis U.S., Inc., FID #57-0373224, 100 E. Campus View Blvd., Suite 200, Columbus, OH 43235; for the Hap Cremean Water Plant Hypochlorite Disinfection Improvements Project, in an amount up to $1,950,000.00.
SECTION 2. That this Modification is in compliance with Chapter 329 of Columbus City Codes. A future contract modification request is anticipated for Final Engineering Services During Construction.
SECTION 3. That the transfer of $1,950,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6016 - Water PayGo Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2021 Capital Improvements Budget is hereby amended, in Fund 6016 - Water PayGo Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the appropriation and expenditure of $1,950,000.00, or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.