Explanation
BACKGROUND: This ordinance authorizes a contract with Matrix Systems in the amount of $18,468.00 to install a building access security system for the new Canine (K9) building and one Police substation that currently does not have security access installed.
Bid Information: All security systems for the Division of Police have been installed and maintained by Matrix Systems, Inc. In order that all security systems have the ability to interact with each other, the Division of Police is requesting waiving competitive bidding procedures to ensure full compatibility. The Division of Police obtained the following quotes from Matrix Systems for installing the security systems in the buildings: Canine (K9) building - $8,884.00 and substation - $9,584.00.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 31-0902711; expires 11/28/2009
Emergency Designation: Emergency legislation is requested in order to complete installation as soon as possible.
FISCAL IMPACT: This ordinance authorizes an expenditure of $18,468.00 from the Safety Capital Improvement Fund for the installation of Matrix security systems at the Canine (K9) unit and one Police substation. The Division of Police budgeted $19,000 in the Safety Voted Bond fund for the installation of these security systems.
Title
To authorize and direct the Public Safety Director to contract with Matrix Systems Inc. for security access systems for the new Canine (K9) building and an existing substation for the Division of Police, to authorize the expenditure of $18,468.00 from the Safety Capital Improvement Funds; to waive the competitive bidding provisions of Columbus City Codes, 1959; and to declare an emergency. ($18,468.00)
Body
WHEREAS the Division of Police needs to have a security access system installed for the new Canine (K9) building and one existing substation; and
WHEREAS, Matrix Systems Inc. has installed and is responsible for all the security access systems for the Division of Police; and
WHEREAS, the provisions of competitive bidding are requested to be waived, thus ensuring that all security systems have the ability to interact with each other and only one badge system is needed; and
WHEREAS, the funding source for this purchase will come from Police Facility Renovations project within the the Safety Capital Improvement Fund; and
WHEREAS, an emergency exists in the daily operation of the Division of Police Department of Public Safety, in that it is immediately necessary to enter into contract for security access systems for the new Canine (K9) building and one existing substation for immediate preservation of the public peace, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Safety Director be and is hereby authorized and directed to enter into contract with Matrix Systems Inc. for the purchase of security access systems for the new K9 building and one existing substation for the Division of Police, Department of Public Safety.
SECTION 2. That in accordance with Section 329.27 of Columbus City Codes, this Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchase.
SECTION 3. That the expenditure of $18,468.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
| DIV 30-03 | FUND 701 | OL1 06 | OL3 6620 | PROJECT 330021 | OCA 644476 |
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.