Explanation
BACKGROUND
This ordinance authorizes the Administrative and Presiding Judge of the Franklin County Municipal Court to accept a technology grant of $100,000.00 from The Supreme Court of Ohio, appropriate from the unappropriated balance of the general government grant fund, and enter into contract with StepMobile, LLC in the amount of $100,000.00 from the grant funds.
This grant will fund upgrades to the Ohio Community Supervision System (OCSS) supplied by StepMobile, LLC. The upgrades will develop more functionality within the OCSS's Monitoring Tab for Specialized Docket Coordinators and Probation to monitor the progress of participants. Franklin County Municipal Court has previously contracted with StepMobile, LLC to provide software implementation with the Ohio Community Supervision System (OCSS) Shared Case Management System. This new software implementation will interface with OCSS. As a consequence, this is a sole source provider under section 329.19 (e) of the City Code.
FISCAL IMPACT: $100,000.00 will be expended from the General Governmental Grant Fund.
Title
To authorize and direct the Administrative and Presiding Judge of the Franklin County Municipal Court to accept a grant award from The Supreme Court of Ohio; to appropriate $100,000.00 from the unappropriated balance of the general government grant fund to provide OCSS upgrades; to authorize the expenditure of $100,000.00 from the general government grant fund; to authorize the Administrative and Presiding Judge of the Franklin County Municipal Court to enter into contract with StepMobile, LLC as a sole source provider according to Chapter 329 of the City Code; to authorize the expenditure of up to $100,000.00 from the grant funds. ($100,000.00)
Body
WHEREAS, a grant from the Supreme Court of Ohio in the amount of $100,000.00 has been awarded to provide the OCSS upgrades in the Franklin County Municipal Court; and
WHEREAS, funds up to an amount not to exceed $100,000.00 is provided within this grant for a contractual agreement with StepMobile LLC; and
WHEREAS, it is in the city's best interest that the Franklin County Municipal Court receive support to update OCSS; and
WHEREAS, StepMobile is a sole source provider; and
WHEREAS, it has become necessary in the usual daily operation of the Franklin County Municipal Court to authorize the Administrative and Presiding Judge to accept this grant for preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Administrative and Presiding Judge of the Franklin County Municipal Court be and is hereby authorized to accept a technology grant in the amount of $100,000.00 from The Supreme Court of Ohio.
SECTION 2. Funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated. That from the unappropriated balance in the general government grant fund, fund 2220, and from all monies estimated to come into said fund from any and all sources and appropriated for any other purpose during the months ending June 30, 2025, the sum of $100,000.00 is appropriated to the Franklin County Municipal Court according to the account codes in the attachment.
SECTION 3. That the expenditure of $100,000.00 through June 30, 2025, or so much thereof as may be necessary, is authorized to be expended from the general government grant fund, to pay the costs thereof.
SECTION 4. That the Administrating and Presiding Judge of the Franklin County Municipal Court be and is hereby authorized to enter into contract with StepMobile, LLC for $100,000.00 for upgrades to the OCSS system.
SECTION 5. That StepMobile LLC is a sole source provider under Chapter 329 of the City Code.
SECTION 6. That the monies appropriated in the foregoing Section 2 shall be paid upon the order of the Administrative and Presiding Judge of the Franklin County Municipal Court and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. At the end of the grant period, any repayment of unencumbered balances required by the grant is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 8. This ordinance shall take effect and be in force from and after the earliest period allowed by law.