City of Columbus - File #: 2087-2003

• File #: 2087-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/8/2003
• In control: Safety Committee
• On agenda: 10/27/2003
• Final action: 10/28/2003
• Title: To authorize and direct the Director of Finance to establish a Purchase Order with Independence Communications, Inc., to purchase Telecommunication Devices for the Deaf (TDD), for use in daily operations at the City's Police and Fire Dispatch Center, to authorize the expenditure of $46,430.00 from the General Permanent Improvements Fund and to declare an emergency. ($46,430.00).

Date	Ver.	Action By	Action	Result
10/28/2003	1	MAYOR	Signed
10/28/2003	1	CITY CLERK	Attest
10/27/2003	1	Columbus City Council	Approved	Pass
10/27/2003	1	COUNCIL PRESIDENT	Signed
10/7/2003	1	ODI DIRECTOR	Reviewed and Approved
10/7/2003	1	Safety Drafter	Sent to Clerk's Office for Council
10/2/2003	1	Safety Drafter	Sent for Approval
9/30/2003	1	City Clerk's Office	Sent back for Clarification/Correction
9/24/2003	1	City Clerk's Office	Sent back for Clarification/Correction
9/24/2003	1	Safety Drafter	Sent for Approval
9/19/2003	1	Finance Reviewer	Reviewed and Approved
9/19/2003	1	Safety Drafter	Sent for Approval
9/19/2003	1	Safety Drafter	Sent for Approval
9/19/2003	1	Auditor Reviewer	Reviewed and Approved
9/19/2003	1	CITY AUDITOR	Reviewed and Approved
9/19/2003	1	Safety Drafter	Sent for Approval
9/19/2003	1	CITY ATTORNEY	Reviewed and Approved
9/19/2003	1	Safety Drafter	Sent to Clerk's Office for Council
9/17/2003	1	SAFETY DIRECTOR	Reviewed and Approved
9/17/2003	1	Safety Drafter	Sent for Approval
9/12/2003	1	Safety Drafter	Sent for Approval
9/11/2003	1	Safety Drafter	Sent for Approval
9/11/2003	1	Safety Drafter	Sent for Approval
9/11/2003	1	Safety Reviewer	Reviewed and Approved
9/10/2003	1	Safety Drafter	Sent for Approval
9/10/2003	1	EBOCO Reviewer	Reviewed and Approved
9/9/2003	1	Safety Drafter	Sent for Approval
9/9/2003	1	Safety Drafter	Sent for Approval
9/9/2003	1	Safety Reviewer	Reviewed and Approved
9/8/2003	1	Safety Reviewer	Reviewed and Approved

Explanation

1.    BACKGROUND:                                                

A.  Need:  This ordinance authorizes the Director of Finance to establish a Purchase Order with Independence Communications Inc. to purchase Telecommunication Devices for the Deaf (TDD) for the Computer Aided Dispatch Enhancement Project.

B.  Bid Information: The Purchasing Office advertised and solicited competitive bids in accordance with the Columbus City Code, Section 329.06(a), bid #SA000473. Three (3) bids were received:

       1.  VASU Communications, Inc.                  $52,919.40

       2.  ComProducts, Inc. dba B&C Communications      $48,895.99

       3.  Independence Communications Inc.            $46,430.00

Independence Communications Inc. was the lowest and best bid.

C.  Contract Compliance:  Contract Compliance #341845451

D.  Emergency Designation:  Emergency designation is requested due to the need to install this equipment in the timeframe of upgrading the Police and Fire Computer Aided Dispatach System (CAD).

2.    FISCAL IMPACT:

A.  Budgeted Amount:  Funds for this purchase is available in the General Permanent Improvements Fund, CAD Enhancement Project.

Title

To authorize and direct the Director of Finance to establish a Purchase Order with Independence Communications, Inc., to purchase Telecommunication Devices for the Deaf (TDD), for use in daily operations at the City's Police and Fire Dispatch Center, to authorize the expenditure of  $46,430.00 from the General Permanent Improvements Fund and to declare an emergency.  ($46,430.00).

Body

WHEREAS, the Communications Division has a need to purchase Telecommunication Devices for the Deaf (TDD) for use in daily operations at the City's Police and Fire Dispatch Center; and

WHEREAS, Independent Communications, Inc., was the lowest and best bid received; and,

WHEREAS, an emergency  exists in the Division of Communications due to the need to install this equipment in the timeframe allowed to complete upgrading the Police and Fire Computer Aided Dispatach System (CAD)., in order to preserve the public peace, health, safety and welfare; now, therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

Section 1.  That the Director of Finance be and is hereby authorized and directed to establish a purchase order with Independent Communications, Inc. Telecommunication Devices for the Deaf (TDD) for the Computer Aided Dispatch Enhancement Project.

Section 2.  That the expenditure of $46,430.00 is hereby authorized from:

DIVISION:  30-02

FUND: 748

OCA CODE:    320002

AMOUNT:  $46,430.00

OBJECT LEVEL ONE: 06

OBJECT LEVEL THREE:  6649

PROJECT NUMBER: 320002

Section 3.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.