Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into an engineering agreement with the DLZ Ohio, Inc. in the amount of $116,243.95 for the 2010 Annual Lining Contract (work to be performed in 2011) Project for the Division of Sewerage and Drainage.
DLZ will provide construction inspection and material testing services for CIP 650404-100035 - 2010 Annual Lining Contract. The work to be inspected under CIP 650404-100035 consists of the rehabilitation of existing sewers utilizing the Cured-in-Place Pipe (CIPP) process, manhole rehabilitation, and such other work as may be necessary to complete the contract in accordance with the plans and specifications.
Work to be completed by this contract consists of raising manhole frames or reconstructing manholes to grade, sewer point repairs, and such other work as may be necessary to complete the contract in accordance with the plans and specifications. DLZ will provide Construction Administration/Inspection Services for CIP 650745-100002. The detailed scope of work includes inspection services during construction as defined under Schedule 1B in Request for Proposals for Professional Engineering Services - Construction Administration Services 2011-2013. Work is to be completed within 365 calendar days after the effective date of the Notice to Proceed.
Note: The name of this project is the 2010 Annual Lining Contract. The work will be performed in calendar year 2011.
Procurement Information: The Division advertised for Request for Proposals (RFP's) on the City of Columbus's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage received five (5) proposals on November 12, 2010. The bid order for the following companies was as follows:
NAME CC No. Exp Date City / State Status
Prime 31-1373357 11/30/12 Columbus, OH MBE
Stantec 11-2167170 12/17/11 Columbus, OH MAJ
DLZ 31-1268980 03/10/11 Columbus, OH ASN
HR Gray 31-1050479 12/01/11 Columbus, OH MAJ
ms Consultants 34-6546916 05/27/12 Columbus, OH MAJ
These bids were reviewed and ranked utilizing the Bid Evaluation Criteria process. The top 3 firms were selected for 3 year contract durations (2011-2013) and DLZ Ohio, Inc. was as one of the three bidders selected to provide the construction services for the 2010 General Construction Contract Project.
This company is not debarred or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery search.
2. CONTRACT COMPLIANCE INFO: DLZ Ohio, Inc. | 13-3032158 | 02/22/2013 | ASN
This company is not debarred or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery search.
3. EMERGENCY DESIGNATION: Emergency designation is requested at this time. An expedited contract is required to provide needed inspection and testing services.
4. FISCAL IMPACT:
This ordinance authorizes the transfer within of $116,243.95 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 and to amend the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an engineering agreement with DLZ Ohio, Inc. in the amount of $116,243.95 for the needed inspection and testing services of the 2010 Annual Lining Contract Project; to authorize the transfer within and expenditure of funds from Sanitary Sewer General Obligation Bond Fund, to amend the 2011 Capital Improvements Budget, and to declare an emergency. ($116,243.95)
Body
WHEREAS, five (5) proposals for the inspection and testing services for the 2010 Annual Lining Contract Project were received on November 10, 2010, whereupon it was determined that DLZ Ohio, Inc., was selected as one of the top three bidders; and
WHEREAS, it is necessary to provide construction inspection and material testing services that consists of the rehabilitation of existing sewers utilizing the Cured-in-Place Pipe (CIPP) process, manhole rehabilitation, and such other work as may be necessary to complete the contract in accordance with the plans and specifications; and
WHEREAS, it is necessary to authorize the transfer within of funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664 for purposes of providing sufficient funding for the sanitary expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary Sewer General Obligation Bond Fund; and
WHEREAS, the aggregate principal amount which the City will issue to finance this phase of the project is presently expected not to exceed $116,243.95; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities, Division of Sewerage and Drainage, to into an engineering agreement with DLZ Ohio, Inc. for the construction inspection and material testing services of the 2010 Annual Lining Contract Project, to ensure the continued operation of vital Sanitary infrastructure for the City; and for the preservation of the public health and safety at the earliest practical date; Now, Therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities is hereby authorized to execute a construction contract with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229 for the construction inspection and material testing services of the 2010 Annual Lining Contract Project for the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $116,243.95 within the Department of Public Utilities Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund, Fund 664, Object Level Three 6676, as follows:
From:
Project No. | Project Name | OCA Code | Change
650014-100000 | Sanitary Sewer Construction | 664140 | $116,243.95
To:
Project No. | Project Name | OCA Code | Change
650404-100035 | 2010 Annual Lining Contract | 640435 | $116,243.95
Section 3. That the Director of Public Utilities be and hereby is authorized to expend a total of $116,243.95 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 | Div. 60-05 | Proj. 650404-100035 OCA | Object Level Three 6676.
Section 4. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
650014-100000 | Sanitary Sewer Construction | $1,500,000 | 1,383,756 | (-$116,244)
650404-100035 | 2010 Annual Lining Contract | 640435 | $0 | $116,244 | (+$116,244)
Section 5. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
Section 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 9. That for the reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.