Explanation
Background:
This ordinance will authorize the appropriation and expenditure of $50,000.00 from the Recreation and Parks Golf fund 284 and will enable the Finance and Management Director to establish a purchase order with Textron Golf Turf and Specialty Products to provide adequate funding through December 31, 2006, to lease golf cars at the Columbus Municipal Golf Courses in accordance with the terms of the Universal Term Contracts.
The Purchasing Office has established Universal Term Contract #CT-17916 for the option to lease golf cars which began January 1, 1997, and by modification ends December 31, 2006;
And
The Purchasing Office has established Universal Term Contract #FL0029247 for the option to lease golf cars which began January 1, 2006 and shall be in effect to and including December 31, 2011.
The contracts are staggered for 2006 (last year of CT-17916 for Raymond, Turnberry, Walnut and Wilson Golf Courses, and first year of FL0029247 for Airport, Mentel, and Champions Golf Courses). Under the terms and conditions of the contracts the City annually renews and funds it lease.
Contract Compliance: Textron Golf Turf & Specialty Products 05-0315468.
Emergency legislation is requested to have funding available and to set up the purchase order for expenditures.
Fiscal Impact:
$50,000 is required and budgeted in the Golf Course Operations Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Finance and Management Director to set up a purchase order with Textron Golf Turf and Specialty Products to provide adequate funding through December 31, 2006 for golf cars, in accordance with the terms of the Universal Term Contracts, to authorize the appropriation and expenditure of $50,000.00 from the Golf Course Operations Fund, and to declare an emergency. ($50,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contracts for the option to lease riding golf cars; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said purchase for expenditures; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and he is hereby authorized and directed to set up a purchase order with Textron Golf Turf and Specialty Products to provide adequate funding of the lease through December 31, 2006 for golf cars for the Recreation and Parks Department, in accordance with the terms and conditions of the Universal Term Contracts CT-17916 and FL0029247.
Section 2. That the City Auditor is hereby authorized to appropriate $50,000.00 to the Recreation and Parks Golf Fund No. 284, Dept 51-03, OCA #516005, Object Level 3- 3305.
Section 3. That the expenditure of $50,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Golf Course Operations Fund, Department Number 51-03, Fund Number 284, as follows, to pay the cost thereof.
Fund Type Items Object Level 3 OCA Code Amount
Operating Golf Car Rental 3305 516005 $50,000.00
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.