Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to extend a contract with Day & Manofsky Funeral Service LLC and allocate funding from the general fund in the amount of $280,000.00 to continue the provision of indigent cremations as needed for the City of Columbus.
Chapter 145 of the Columbus City Codes and Ohio Revised Code Section 9.15 requires that the City be responsible for the cost of burial or cremation of an indigent person. The scope of services for this contract will include processing, negotiating, and auditing indigent cremation claims.
Bid Justification: Formal Bid # RFQ029775 was opened on April 14, 2025, for the processing of indigent cremations. One response was received from Day & Manofsky Funeral Service LLC. The evaluation committee comprised of personnel from the Division of Support Services reviewed the submission and scored the bid based upon the criteria within the solicitation. Based on the average score from the committee, the bid was recommended to be awarded to Day & Manofsky Funeral Service LLC effective July 1, 2025. The specification within the RFP and Ord. 0845-2025 allow for the option of three (3) one (1) year renewals. Furthermore, Day & Manofsky Funeral Service LLC was the only bidder to respond when put out for bid. We plan to put this contract out to bid again in 2029.
SUPPLIER: Day & Manofsky Funeral Service LLC, Vendor # 012847, contract compliance # 61-1688640, expires 2/13/2027
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $280,000.00 is needed and budgeted in the 2026 Support Services General Fund Budget for this expenditure.
$329,445.94 was spent for this purpose in 2025.
$318,536.99 was spent for this purpose in 2024.
$288,155.23 was spent for this purpose in 2023.
Emergency Designation: Emergency designation is needed to avoid a lapse in funding so these essential services can continue uninterrupted.
Title
To authorize the Director of the Department of Public Safety, on behalf of the Division of Support Services, to extend a contract with Day & Manofsky Funeral Service LLC for indigent cremation services and allocate funding; to authorize the expenditure of $280,000.00 from the General Fund; and to declare an emergency. ($280,000.00)
Body
WHEREAS, Chapter 145 of Columbus City Codes and Section 9.15 of the Ohio Revised Code require the City to sustain the cost of burials of indigent persons under certain circumstances; and
WHEREAS, Formal Bid # RFQ029775 was opened on April 14, 2025, and, following a review process, the contract for indigent cremation services was awarded to Day & Manofsky Funeral Service LLC; and
WHEREAS, the Public Safety Department, on behalf of the Division of Support Services, desires to modify and extend a contract originally established with to Day & Manofsky Funeral Service LLC for indigent cremations via ordinance 0845-2025; and,
WHEREAS, this modification and extension will increase the original contract established with Day Funeral Services by $280,000.00 and thus increase the total contract to $600,000.00; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Director to modify and extend contract for indigent cremation services with Day & Manofsky Funeral Service LLC in order to fulfill the requirements of Chapter 145 of Columbus City Code and Section 9.15 of the Ohio Revised Code; for the immediate preservation of the public health, welfare, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Safety, on behalf of the Division of Support Services, be and is hereby authorized to extend contract with Day & Manofsky Funeral Service LLC for indigent cremation services and allocate funding. This is year one (1) of a three (3) year renewal option for July 1, 2026 to June 30, 2027.
SECTION 2. That the expenditure of $280,000.00 or so much thereof as may be needed, and the same hereby is authorized in Fund 1000 General Fund in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That said firm shall conduct the work to the satisfaction of the Director of the Department of Public Safety and the Administrator of the Division of Support Services.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.