Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the construction contract with Complete General Construction Company for the Roadway Improvements - Twin Rivers Drive and Bikeway Development - Spot Improvements-Scioto-Olentangy-US33 project in the amount of up to $231,412.80 and to provide for additional construction administration and inspection services in the amount of $23,141.28.
Work performed to date consists of the asphalt having been milled on the east side of the roadway and an evaluation of the pavement base in order to determine the extent of the pavement base removal and replacement
Work to be performed includes, but is not limited to the removal of the pavement base and installing Roller Compacted Concrete (RCC). RCC is the most expedient and economical choice for pavement base on this project in order to keep the project on schedule and within original Capital Improvement Budgeted estimate.
The contract is being modified due to the condition of the pavement base. The contract notes indicated that the pavement base condition would have to be evaluated after asphalt milling operations to determine real time pavement base condition and the extent of the pavement base removal and replacement. After the asphalt was milled and pavement base was observed and evaluated; it has been determined that the condition of the pavement base is in far worse condition than expected. An opportunity is afforded at this juncture to complete the pavement reconstruction within the limits of the Project to the best condition practicable. This is a previously unanticipated expenditure.
Original contract amount: $966,914.09 (Ordinance 1638-2013, City contract number EL014713).
Amount of this modification: $231,412.80.
Total contract amount, including this contract modification: $1,198,326.89.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Company is 314366382 and expires 11/1/13.
3. FISCAL IMPACT
Funding for this project is available within the Street and Highway G.O. Bond Fund, No. 704.
4. EMERGENCY DESIGNATION.
Emergency action is requested in order for this project to commence as early as possible and perform necessary reconstruction to City streets for the highest level of pedestrian and vehicular access and safety.
Title
To authorize the Director of Public Service to modify and increase the construction contract with Complete General Construction Company for the construction of Roadway Improvements - Twin Rivers Drive and Bikeway Development - Spot Improvements - Scioto - Olentangy-US33; and to declare an emergency. ($254,554.08)
Body
WHEREAS, Department of Public Service is responsible for the reconstruction of streets; and
WHEREAS, it is necessary to provide additional funds in the amount of $23,141.28 for construction administration and inspection; and
WHEREAS, the Department of Public Service has determined it to be in the City's best interest to modify the subject contract in an amount of $231,412.80 for purposes of pavement reconstruction; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that the funding should be authorized immediately to perform necessary pavement reconstruction to maintain the highest level of pedestrian and vehicular access and safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to modify and increase the construction contract with Complete General Construction Company for the construction of Roadway Improvements - Twin Rivers Drive and Bikeway Development - Spot Improvements - Scioto - Olentangy-US33 in the amount of $231,412.80 or so much thereof as may be needed; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $23,141.28.
SECTION 2. That for the purpose of paying the cost of the contract and inspection, the sum of up to $254,554.08 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12
Contract - $231,412.80
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100080 / Roadway Improvements - Twin River Dr. / 06-6631 / 716180 / $231,412.80
Inspection - $23,141.28
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100080 / Roadway Improvements - Twin River Dr. / 06-6687 / 716180 / $23,141.28
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.