Explanation
Background: Ordinance 1392-02 authorized the purchase and three years of hardware and software support services for the HP9000 database server. The purchase was from OmniTec Inc.,(Hewlett-Packard #533268-1) and the support expires on 11/07/05. In accordance with proprietary rights, only two companies may provide support for the RP8400 and VA7400 components of the HP9000: OmniTec, the channel partner and Hewlett Parkard,the provider. Due to time constraints, concerning the support expiration date of 11/7/2005, informal bids were solicited from both companies: OmniTec Inc. - $112,117.00, Hewlett Packard - $118,017.60. The support agreement was awarded to the lowest bidder, OmniTec Inc. for $112,117.00.
The Hewelett Packard Server (HP9000) is a high-end platform mainframe server that handles the critical business applications for the Franklin County Municipal Court's court case management system.
This ordinance authorizes the Director of Finance and Management on behalf of the Franklin County Municipal Court Clerk to purchase support from OmniTec Inc. for the period of time from 11/8/2005 through 11/7/2006 and to waive competitive bidding provisions of the Columbus City Codes.
Emergency: There is an immediate need to for prompt support agreement execution for present and future hardware and software support services.
Fiscal Impact: $112,117.00 is and available within the Municipal Court Clerk's 2005 computer fund budget.
Contract Compliance: 38-3144599, expiration date 10/31/2006
Title
To authorize the Director of Finance and Management on behalf of the Franklin County Municipal Court Clerk to enter into a one year agreement with OmniTec Inc., for the purchase of hardware and software support services for the HP9000 database server , to waive all competitive bidding provisions of the Columbus City Codes, to authorize the expenditure of $112,117.00 for the Clerk's special revenue fund, and to declare an emergency. ($112,117.00)
Body
Whereas, this legislation authorizes the Director of Finance and Management on behalf of the Franklin County Municipal Court Clerk to enter into an agreement with OmniTec Inc., for the purchase of a one year hardware and software support agreement for the HP9000 database server for $112,117.00; and
Whereas, Ordinance 1392-002 authorized the purchase and three year support for the new database server, HP9000, expiring on 11/07/2005; and
Whereas, due to the time constraints regarding the hardware and software support agreement expiration date of 11/07/2005, and the proprietary rights related to hardware and software support services, it is necessary that a request be made to Council to waive all provisions to the Columbus City Code relative to competitive bidding; and
Whereas, an emergency exists in the usual daily operations of the Municipal Court Clerk's office, in that it is immediately necessary to provide for ongoing and uninterrupted support for the Municipal Court Clerk's database server, thereby preserving the public health, peace, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. The Director of Finance and Management be and is hereby authorized to enter into a one year hardware and software support agreement with OmnTec Inc., on behalf of the Franklin County Municipal Court Clerk, for the period of time of 11/8/2005 through 11/7/2006.
Section 2. That it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Code, 1959 and such provisions are hereby waived.
Section 3. That for the paying the cost thereof, the sum of $112,117.00 or so much thereof as may be needed is hereby authorized to be expended from the Municipal Court Clerk special revenue fund, fund 227, organization one 2601, subfund 002, OCA code 260208, object level one 03, object level 3369.
Section 4. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.